Executive Adminstrative Assistant

Whataburger•San Antonio, TX

About The Position

Welcome to Whataburger Careers! This position is responsible for performing various business and administrative duties for assigned SLT Member. Maintains a close and highly responsive relationship with the day-to-day work activities within assigned functions. Works independently, receiving minimum supervision and guidance in carrying out assigned responsibilities Total Rewards: Competitive Weekly Pay Bonus Program with 250% Upside Potential Performance for Pay Program – Eligibility to Receive a Pay Increase Once a Year, Based on Performance Opportunities for Career Development and Growth Healthcare and Life Insurance Benefits Paid Time Off - 5 Weeks on Day 1 Flex Weeks - Remote Work Arrangement Paid Corporate Holidays 401(k) Savings Plan with a Competitive Company Match Paid Parental Leave – Subject to Eligibility Requirements Short-Term Disability Long-Term Disability Scholarship Program - You and Your Dependents are Eligible! Whataburger Family Foundation (Hardship Grant Assistance) Discounted Meals For You and a Guest Wireless Service Discounts Computer & Software Discounts Fitness / Gym Discounts Awards and Recognition For All You Do Retirement Celebration Program Responsibilities: Serve as a primary point of contact for executive leadership, managing correspondence, communications, and inquiries with sound judgment and discretion. Manage complex calendar scheduling, meeting coordination, and travel logistics, proactively prioritizing commitments to optimize executive time and effectiveness. Develop executive-level presentations, reports, and visual materials, including charts, tables, and briefing documents to support strategic initiatives. Support internal communications by recommending content, format, and distribution methods to ensure clarity and alignment. Coordinate on-site and off-site meetings and events, including vendor engagement, contract negotiation support, and budget-conscious execution. Monitor and assist with budget tracking, variance review, and administrative expense management in partnership with Finance. Maintain and organize documentation, team sites, policy materials, and distribution lists to ensure accuracy, accessibility, and version control. Provide project coordination support for recurring and special initiatives, including meeting preparation, action tracking, research, and follow-up execution. Skills: Intermediate professional or theoretical knowledge and fundamental concepts, practices and procedures of a particular field of specialization in the execution of assigned duties and responsibilities Basic understanding of budgetary concepts and procedures Intermediate understanding of departmental structure and policies with an elementary understanding of the cross- functional structure and policies of Whataburger Restaurants LLC Basic ability to delegate tasks and get work done through others Education: High School Diploma or equivalent work experience Experience: 0-6 months experience preferably in the restaurant industry 300 Concord Plaza Dr San Antonio TX 78216-6903 People make the difference at Whataburger. We take pride in our work, take care of each other and love serving our customers. Join our family and we’ll work hard to instill values and skills that will serve you well no matter where your journey leads.

Requirements

Intermediate professional or theoretical knowledge and fundamental concepts, practices and procedures of a particular field of specialization in the execution of assigned duties and responsibilities
Basic understanding of budgetary concepts and procedures
Intermediate understanding of departmental structure and policies with an elementary understanding of the cross- functional structure and policies of Whataburger Restaurants LLC
Basic ability to delegate tasks and get work done through others
High School Diploma or equivalent work experience
0-6 months experience preferably in the restaurant industry

Responsibilities

Serve as a primary point of contact for executive leadership, managing correspondence, communications, and inquiries with sound judgment and discretion.
Manage complex calendar scheduling, meeting coordination, and travel logistics, proactively prioritizing commitments to optimize executive time and effectiveness.
Develop executive-level presentations, reports, and visual materials, including charts, tables, and briefing documents to support strategic initiatives.
Support internal communications by recommending content, format, and distribution methods to ensure clarity and alignment.
Coordinate on-site and off-site meetings and events, including vendor engagement, contract negotiation support, and budget-conscious execution.
Monitor and assist with budget tracking, variance review, and administrative expense management in partnership with Finance.
Maintain and organize documentation, team sites, policy materials, and distribution lists to ensure accuracy, accessibility, and version control.
Provide project coordination support for recurring and special initiatives, including meeting preparation, action tracking, research, and follow-up execution.

Benefits

Competitive Weekly Pay
Bonus Program with 250% Upside Potential
Performance for Pay Program – Eligibility to Receive a Pay Increase Once a Year, Based on Performance
Opportunities for Career Development and Growth
Healthcare and Life Insurance Benefits
Paid Time Off - 5 Weeks on Day 1
Flex Weeks - Remote Work Arrangement
Paid Corporate Holidays
401(k) Savings Plan with a Competitive Company Match
Paid Parental Leave – Subject to Eligibility Requirements
Short-Term Disability
Long-Term Disability
Scholarship Program - You and Your Dependents are Eligible!
Whataburger Family Foundation (Hardship Grant Assistance)
Discounted Meals For You and a Guest
Wireless Service Discounts
Computer & Software Discounts
Fitness / Gym Discounts
Awards and Recognition For All You Do
Retirement Celebration Program