Executive and Administrative Coordinator

KIWA•Los Angeles, CA

13d•$75,000 - $80,000•Onsite

About The Position

KIWA is a multiracial worker center, with roots in the Korean democracy movement and racial and economic justice movements of the U.S. Founded in 1992, the mission of KIWA is to build the power of immigrant workers and residents to transform our workplaces and communities, in Koreatown and beyond. Worker organizing is central to our theory of change; we organize primarily Latino and Korean workers in the retail and restaurant industries. Our methods are workplace and community organizing, leadership development, policy innovation, civic engagement, affordable housing development, housing justice advocacy, services, and cultural change. The Executive Assistant provides administrative operational support to KIWA and specifically supports the Executive Director. The Executive Director has wide-ranging activities, including strategic, campaign, program, administrative, finance, and development responsibilities; manages organizational relationships; and serves as a spokesperson for the organization. The Executive Assistant will support the Executive Director in these functions, as well as provide administrative support for the org as a whole: the position calls for a highly organized individual with strong writing and interpersonal skills, with the ability to be effective independently and with coworkers. The Executive Assistant is a confidential employee; maturity, good judgment and discretion are essential qualities for this role.

Requirements

4+ years professional executive assistant experience.
CA Driver license and vehicle in good working condition accessible whenever needed.
Must be available to work in the KIWA office or at other sites. Remote work may be authorized on days when in-person work is not required, but the position requires availability for in-person work every day.
Ability to work independently and within a team while maintaining a high level of efficiency and professionalism.
Strong written communication skills, including in business email correspondence.
Highly organized and excellent attention to detail.
Very strong interpersonal skills and ability to build relationships with a wide variety of stakeholders, including KIWA members, staff, board, and external partners.
Proven ability to handle confidential information with discretion.
Proficiency with G-Suite (Mail, Calendar, Docs, Sheets, Slides), Microsoft Office (Excel, Word), and Slack.
Commitment to social justice, particularly in the areas of labor, housing, and immigrant rights.
Native-level fluency in English required
Must be able to occasionally carry up to 30 lbs., walk up and down stairs safely, drive safely, and occasionally stand for several hours if needed.

Nice To Haves

bilingual in Spanish or Korean a plus.

Responsibilities

Proactively coordinate the Executive Director's calendar.
Provide occasional assistance with travel arrangements and manage scheduling.
Coordinate meetings, prepare agendas and materials, arrange for refreshments, reservations, logistical planning, set-up and clean up for meetings and events, take notes.
Manage documents requiring signatures and authorizations.
Support ED in tracking data and preparing presentations and reports; manage electronic filing system
Liaise between the ED and external partners & allies, board members, consultants, members, and staff as assigned.
Provide support with additional administrative and operational support as needed
Support the implementation of program work in which ED plays a significant role: generate timelines and track expenses and progress, conduct basic background research on assigned topics, prepare summaries and presentations.
Attend meetings on behalf of ED as assigned.
Drive ED and occasionally also materials and supplies when needed.
Support HR and administrative systems and processes, equipment and vendor coordination, electronic filing systems, and maintaining organizational records.
Assist with basic finance and bookkeeping tasks, such as processing invoices, coding expenses, tracking receipts, supporting monthly reconciliation workflows, and organizing materials for audits or compliance needs.
Provide administrative and operational support to ensure smooth day-to-day organizational functioning.
Support HR coordination, including scheduling interviews, assisting with onboarding coordination, files and system upkeep, and tracking HR-related documentation or requirements.
Provide donor development support as needed in coordination with KIWA’s Development team, including maintaining donor records, preparing donor communications and acknowledgments, and supporting development-related events or activities.