Executive and Office Assistant

Life Space Digital•New York, NY

3d•$70,000 - $90,000•Onsite

About The Position

Life Space Digital is reshaping the out-of-home media landscape through the deployment of digital screens in high-traffic office, multifamily, and retail environments. Our platform delivers content-rich experiences and targeted advertising directly to building occupants and visitors, starting in elevators, lobbies, and shopping center concourses. Backed by an experienced leadership team and aggressive growth targets, we are scaling across key U.S. markets with a focus on speed, precision, and long-term value for our partners. We are seeking an Office & HR Assistant to support daily office operations and HR coordination at our New York headquarters. This role is central to maintaining a well-run, professional, and welcoming office environment while also supporting recruiting logistics, onboarding coordination, and day-to-day administrative needs. It is well suited for someone who is highly organized, proactive, detail-oriented, and comfortable operating in a fast-paced, high-growth environment. We partner directly with leading property owners to modernize buildings, elevate tenant experience, and unlock new revenue opportunities through digital media. At Life Space Digital, we combine high design with smart technology to redefine what people expect from everyday spaces. Your Focus in this Role: Support seamless office operations and workplace coordination Help create a professional, organized, and welcoming onsite experience Provide HR and recruiting support across interviews, onboarding, and internal coordination

Requirements

Three to Six years of experience in office administration, executive support, HR coordination, recruiting coordination, or a related function
Bilingual in English and Mandarin Chinese, with strong verbal and written communication skills in both languages
Highly organized and detail-oriented, with the ability to manage multiple priorities and keep operations running smoothly
Professional, polished, and welcoming in person, with strong judgment and discretion
Proactive and dependable, with the ability to identify needs, take initiative, and follow through independently
Comfortable working in a fast-paced environment where priorities may shift and teams move quickly
Proficiency with Microsoft Office, Google Workspace, Slack, and scheduling or HR systems

Responsibilities

Manage daily office operations and maintain a clean, organized, and professional workplace environment
Coordinate office supplies, snacks, deliveries, mail, and vendor relationships to support day-to-day business needs
Greet and assist guests, employees, and visitors while ensuring smooth front-of-office operations
Receive and support candidates attending in-person interviews, manage check-in, prepare interview rooms, and help create a strong onsite candidate experience
Support interview scheduling, onboarding logistics, and general HR coordination in partnership with the People team
Prepare workspaces, welcome materials, and general office readiness for new hires and visiting team members
Assist with calendars, meeting coordination, internal communications, and administrative tasks across teams
Handle expense coordination, invoices, office records, and light operational documentation as needed
Provide bilingual support in English and Mandarin Chinese when communicating with candidates, employees, and external partners