Executive Assistant and Board Liaison (Contractor)
About The Position
Sepsis Alliance is seeking proposals from experienced Executive Assistants or administrative professionals to provide executive and board support services on a contract basis. This engagement is designed as an exploratory first phase to collaboratively shape the role, confirm scope, and determine the appropriate level of effort and hours required over time. The contractor will serve as a strategic partner to the CEO, providing high-level administrative and coordination support and acting as the primary liaison for board and governance operations. This role is not a primary scheduling position. Organizational and senior leadership scheduling is managed by a separate contractor; this role will collaborate closely with that function as needed to ensure smooth handoffs and alignment. The engagement will begin with flexible hours and may scale based on organizational needs and mutual alignment. Billing up to full-time hours may be considered if appropriate.
Requirements
- 3–5 years supporting C-level executives and/or nonprofit boards.
- Strong executive coordination and follow-through skills (distinct from calendar management).
- Excellent written and verbal communication skills.
- Exceptional organizational skills and ability to manage competing priorities remotely.
- High degree of discretion, professionalism, and attention to detail.
- Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint) and Zoom.
- Alignment with Sepsis Alliance’s mission and values.
Nice To Haves
- Experience with nonprofit governance or board operations.
- Familiarity with CRM platforms such as Salesforce.
- Background in healthcare or mission-driven organizations.
Responsibilities
- Serve as the CEO’s right hand for task management, follow-up, and execution support.
- Maintain systems to track action items, deadlines, and commitments stemming from meetings and communications.
- Proactively flag outstanding items and coordinate follow-up with internal and external stakeholders.
- Prepare briefing materials, agendas, presentations, and background documents.
- Support travel coordination and expense documentation as needed.
- Assist with data entry and updates to executive dashboards, trackers, or databases.
- Field and triage inbound requests to the CEO, ensuring clear communication and appropriate follow-through.
- Coordinate all Board of Directors, Advisory Board, and committee operations, including agendas, materials, meeting logistics, and minute-taking.
- Track board terms, roles, contact information, and governance documentation.
- Support onboarding of new board members and ongoing governance compliance.
- Communicate regularly with the Board Chair and committee leadership.
- Maintain organized board files within SharePoint or a designated board portal.
- Support cross-functional administrative needs tied to CEO-led initiatives and board priorities.
- Track strategic deadlines and upcoming milestones and surface risks or timing concerns.
- Coordinate logistics for executive retreats, off-sites, and leadership meetings.
- Provide ad hoc project support during high-volume or peak planning periods.
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
