Executive Assistant and Office Manager
About The Position
The Allegro team is united by a clear purpose—advancing technologies that make the world safer, more efficient, and more sustainable. With over 30 years of experience in semiconductor innovation, we bring that purpose to life across every part of the business—from breakthrough product development and customer success to how we show up for each other and the communities we serve. The Opportunity Allegro MicroSystems is seeking a highly organized, proactive, and experienced Executive Assistant & Office Manager to be the heart of our Richardson, Texas office. This dynamic role is crucial for ensuring the smooth and efficient operation of the site while providing high-level administrative support to our Sr. Vice President & General Manager, Products and other senior leaders. The ideal candidate will thrive in a fast-paced environment, possess exceptional communication skills, and act as a key liaison between the local office and our global corporate functions. This position is approximately 70% focused on executive assistant responsibilities and 30% on office management.
Requirements
- 5+ years of progressive experience in an Executive Assistant role, preferably supporting C-suite or SVP-level executives in a fast-paced, global technology company.
- Proven experience in office management, facilities coordination, or a similar operational role.
- Exceptional organizational, project management, and problem-solving skills with meticulous attention to detail.
- Demonstrated ability to manage conflicting priorities, anticipate needs, and maintain a calm and effective approach under pressure.
- High level of proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams) and experience with travel and expense systems.
- Excellent written and verbal communication skills, with the ability to interact professionally with all levels of the organization, clients, and visitors.
- A proactive, service-oriented mindset with a strong sense of ownership, accountability, and the ability to work independently.
- Utmost discretion and maturity in handling confidential and sensitive information.
Nice To Haves
- Bachelor’s Degree in Business Administration or a related field is preferred.
Responsibilities
- Act as a strategic partner and gatekeeper for the SVP & GM, Products and senior leaders, expertly managing complex calendars to protect and align their time with key business priorities.
- Drive the rhythm of the business by flawlessly planning and executing key meetings, leadership off-sites, and key customer engagements. Responsibilities include developing agendas, ensuring stakeholder preparedness, and managing all logistics to foster productive outcomes.
- Seamlessly orchestrate complex global and domestic travel, creating detailed itineraries that anticipate needs and ensure executives are prepared and effective while on the move.
- Serve as a trusted confidant and primary liaison, managing the flow of sensitive information and communications with the highest degree of integrity, discretion, and professionalism.
- Diligently manage executive expense reconciliation and provide critical support for ad-hoc projects, presentations, and strategic initiatives.
- Oversee the day-to-day operations of the Richardson office to ensure a well-functioning, organized, and welcoming workplace for employees and visitors.
- Serve as the primary on-site point of contact for property management, maintenance, and service vendors (e.g., cleaning, catering, security).
- Act as the local "on the ground" partner for global leaders in Facilities, HR, and IT. Facilitate the local rollout and management of corporate programs, policy updates, and initiatives.
- Curate a best-in-class workplace by managing all office amenities, resources, and supplies. You will be empowered to ensure the Richardson site is an engaging, productive, and premium environment that reflects Allegro's culture.
- Support the new hire onboarding process by preparing workstations and coordinating with internal teams.
- Champion and invest in a strong in-office culture by helping to organize team gatherings and events.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
