EXECUTIVE ASSISTANT & BOARD LIAISON

GRAND CANYON CONSERVANCY

5d • $75,000 • Remote

About The Position

Grand Canyon Conservancy is the official philanthropic and collaborative partner of Grand Canyon National Park. GCC's mission is to inspire generations of park champions to cherish and support the natural and cultural wonder of the Grand Canyon. GCC raises private funds, operates retail shops within the park, and provides premier educational programs about the natural and cultural history of the region. Our donors fund projects including trails and the preservation of historic buildings, public education programs, and the protection of wildlife and their natural habitats. GCC is currently offering an exciting opportunity to join our dynamic team. We are seeking a senior-level Executive Assistant and Board Liaison (EABL) who will provide high-level administrative support to the CEO and serve as the primary point of contact with the GCC Board of Directors. This position drives efficiency and organization for the CEO’s and the Board’s efforts. As primary liaison to GCC’s Board, the EABL will plan and execute multiple board and committee meetings on a quarterly basis while ensuring the engagement of this critical and dedicated group of individuals is deeply supported. The successful candidate will be a proactive problem-solver, able to work independently, comfortable liaising with high-profile individuals and working with confidentiality, experienced at multi-tasking in a variety of settings and on deadline, and displaying a high degree of professionalism and positivity in all endeavors. This is an ideal position for an experienced, highly competent professional passionate about Grand Canyon, conservation, public lands, community engagement, or nonprofit management. The successful candidate will work at the highest level of the organization, providing administrative excellence and board liaison expertise while contributing insight into all departments and activities overseen by the CEO. This is a full-time, exempt/salaried, benefit-eligible, remote position requiring limited travel of approximately 2-3 days monthly to GCC’s South Rim office, as coordinated with the CEO’s schedule as appropriate.

Requirements

• At least 5 years of experience supporting a CEO or senior executive and Boards, featuring increasingly advanced administrative experience with at least 3 years in a nonprofit or mission-driven organization.
• Exceptional executive-level writing, editing, and communication skills.
• Experience managing complex calendars and competing priorities with minimal supervision.

Nice To Haves

• Strong organizational awareness and discretion when handling confidential or sensitive matters.
• Proven ability to work independently and operate with a high degree of professionalism and accountability.
• Experience coordinating meetings, events, and Board processes.
• Familiarity with nonprofit governance and Board best practices.
• Experience partnering with Development teams on donor engagement preferred.
• Proficiency with Microsoft Office and collaboration tools, including Board Effect and/or similar board-focused communication software; Raiser’s Edge, Adobe products, project management tools, and/or similar systems preferred.

Responsibilities

• Manage administrative tasks for the CEO, including calendar management, meeting coordination, travel planning, expense reporting, and document organization.
• Develop meeting materials in advance, including agendas, briefing notes, and background research for meetings with staff, Board members, donors, and external stakeholders.
• Draft and manage executive correspondence on behalf of the CEO and serve as liaison to internal departments and external partners.
• Assist with planning and execution of virtual and in-person meetings and events, including fundraising and donor engagement activities in which the CEO is participating.
• Manage ongoing and special projects and engage in cross-departmental efforts under the direction of the CEO and supported by other GCC executives.
• Coordinate and manage quarterly and special Board and Committee meetings, including agenda development, material collection, board book creation on Board Effect, and taking and distributing meeting minutes.
• Attend all virtual and in-person board and committee meetings to record minutes.
• Prepare and/or manage collection of board meeting materials, including development of meeting decks and mid-quarter progress materials.
• Maintain historical records of Board and Committee proceedings through Board Effect.
• Prepare and manage official Board and Committee correspondence.
• Support Board governance processes, including tracking member terms, annual form collection, charters, policies, and orientation materials.
• Assist with Board recruitment, onboarding, and ongoing engagement processes in coordination with the CEO, Board leadership, and Philanthropy staff.
• Prepare bi-weekly updates for the board
• Act as a trusted partner to the CEO, prioritizing requests and exercising sound judgment in managing competing demands.
• Manage communications directed to the CEO, assessing urgency and determining appropriate next steps.
• Track organizational priorities, timelines, and deliverables to support follow-through on CEO-led initiatives.
• Prepare high-quality written and visual materials, including briefing memos, talking points, and presentation decks for executives, the Board, donors, and public engagements.
• Support annual planning processes and major organizational initiatives.
• May recruit, interview, hire, and train junior administrative staff.
• Other duties as assigned.

Benefits

• employer-sponsored health insurance options with free or low cost premiums and select HSA contributions
• life, disability, and AD&D insurance policies at no charge
• eligibility for participation upon hire in retirement plans with employer match and financial planning services
• paid time off, leaves, and sick time
• discounted retail store and GCC-sponsored outdoor training classes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed