About the position
Executive Assistant Business Partners (EABPs) work with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. We are seeking an Executive Assistant Business Partner to join the Core Services Product Operations team supporting multiple directors in the global team. This team plays a crucial role in ensuring the development and rollout of products that drive the business forward. We are looking for a dynamic and passionate individual to support leaders and act as a true business partner for their executives. This person will be responsible for everything from calendaring, travel and event planning, to tracking expenses and team support. We are seeking someone who is highly organized, motivated and a skilled problem-solver. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across organizations. This position is full-time.
Responsibilities
- Manage complex calendars using Google Calendar including vetting, prioritizing and providing recommendations.
- Be a strategic partner, and handle calendaring including adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place (Zoom, attendees, etc.).
- Total travel coordination, both international and domestic, including air and ground transportation, hotel reservations, visas and other travel documentation.
- Plan and coordinate team all-hands meetings, internal events, offsites, and all logistical and budget requirements related to the above.
- Being a true business partner by attending leadership meetings, understanding business priorities, playing a heavy role in operating cadence and culture, and keeping a pulse on overall morale.
- Managing monthly expenses and submitting reports for executives and tracking P&L for their teams.
- Navigate a complex conference room landscape.
- May work on other tasks and projects as assigned.
Requirements
- 6+ years of administrative experience
- Google Calendar / G-Suite experience
- Experience with meetings - calendaring, zoom, slack, and sli.do
Nice-to-haves
- 8+ years of administrative experience preferred
- 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
- Experience supporting multiple leaders across Global timezones (e.g., US and India)
- Excellent communication skills with the ability to coordinate real-time over Slack
- Demonstrated ability to prioritize leaders' calendars with the ability to make judgment calls and decisions based on rapidly shifting priorities
- Proven ability to work in a fast-paced, often changing environment with efficiency and accuracy
- Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
- Experience coordinating projects
- Experience with budget management
- Ability to work with confidential information
- Bachelor's degree or equivalent practical experience
- Experience working in a complex, matrixed, and global environment
Benefits
- Eligible to participate in Uber's bonus program
- May be offered an equity award & other types of compensation
- Eligible for various benefits
