Executive Assistant - C suite

Reynolds American Inc. • Winston-Salem, NC

139d

About The Position

Reynolds American is evolving into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World. To achieve our ambition, we are looking for colleagues who are ready to join us on this journey. Tomorrow can’t wait, let’s shape it together! We are looking for an Executive Assistant – C-Suite Responsibilities. This position is located in Winston-Salem, NC, USA, and falls under the Human Resources function.

Requirements

• Strong computer skills (including Microsoft Office Professional suite Outlook, Excel, PowerPoint, Word)
• Two to three years relevant administrative experience
• Strong verbal and written communication skills
• Prior experience as executive level assistant/coordinator, supporting C-Suite executives
• Ability to anticipate issues, make recommendations and implement improvements.

Nice To Haves

• Bachelor's degree preferred

Responsibilities

• Proactively manage multiple complex Outlook calendars adjusting to business need and priorities as needed.
• Provide reliable and efficient screening and routing of internal and external communications (i.e., visitors, calls, mail, and deliveries).
• Create/maintain various documents, memos, presentations and reports as requested by management. Proofread and edit documents for accuracy and clarity.
• Understand available company resources and connection to accurately answer questions and respond to management requests for resources, referrals, and documentation.
• Stay abreast of organizational structure and systems in order to resolve issues and make recommendations to increase efficiency and cost-effectiveness.
• Maintain necessary resources (i.e., phone lists, office supplies, forms, business cards, planners) and ensure proper working order of office equipment.
• As requested, represent management in meetings, provide minutes and feedback to keep management abreast of proceedings.
• Ensure a professional work environment through clear and respectful communication, teamwork and collaboration.
• Maintain strong internal and external relationships fostering an environment for both the leadership team and company to be well perceived internally and externally.
• Collaborate effectively with both local and global administrative assistants as well as Senior Leaders to execute actions on time and in budget.
• Plan, coordinate, and execute internal and external events, including conferences, meetings, appointments, travel plans, and team-building activities.
• Work with vendors, venues, and third-party services to organize logistics, including catering, equipment, and transportation.
• Ensure all event details are executed flawlessly, from invitations to follow-up communications, providing an exceptional experience for attendees.

Benefits

• 401(k) plan with company match
• Comprehensive health and welfare benefits package (medical, dental, vision, prescription drugs)
• Health Savings Account start-up contribution
• Flexible spending accounts for Health Care and Dependent Care
• Employee assistance program offering free counseling sessions
• Company paid life insurance and accidental death or dismemberment insurance
• Voluntary insurances offered at group rates
• Tuition reimbursement and student loan support
• Dependent Scholarship Programs
• On-site health centers and fitness centers
• Charitable giving matching grants program
• Health-care concierge service
• Volunteer service opportunities
• Extensive training opportunities
• Company vehicle and mobile phone allowance for eligible employees
• Paid Leave including Sick and Personal Time, Vacation, Holidays, Paid Parental Leave, and other paid leave benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED