Executive Assistant - C-Suite
About The Position
Integrated Dermatology is a leading national dermatology practice that acquires and partners with dermatology practices across the United States. The culture at ID is a reflection of its people. Our environment is filled with hard-working, dynamic individuals who come together to ensure the success of our partner dermatologists. We are seeking a highly organized, proactive, and professional Executive Assistant to support a dynamic executive leadership team based in Boca Raton, Florida. This role requires strong administrative, communication, and coordination skills, along with the ability to manage competing priorities in a fast-paced environment. The ideal candidate resides within driving distance of our Boca Raton office and thrives in a hybrid work environment with a strong in-office presence.
Requirements
- 5+ years of experience as an Executive Assistant or Senior Administrative Professional
- Proven experience supporting multiple executives
- Advanced proficiency in Microsoft Office Suite
- Strong organizational, time management, and multitasking skills
- Excellent written and verbal communication skills
- Professional demeanor and high emotional intelligence
- Ability to work in-office at least 4 days per week
- Resides within commuting distance of Boca Raton, FL
Nice To Haves
- Experience in healthcare, professional services, or corporate environments
- Event planning or meeting management experience
- Experience working with private equity, boards, or senior leadership teams
- Familiarity with CRM, project management, or document management tools
Responsibilities
- Provide high-level administrative support to approximately five senior leaders
- Manage complex calendars, meeting schedules, and travel arrangements
- Coordinate internal and external meetings, including preparation of agendas and materials
- Screen calls, emails, and correspondence; prioritize and route as appropriate
- Draft, edit, and format professional documents and presentations
- Serve as a key point of contact between executives, internal teams, and external partners
- Maintain organized electronic and physical filing systems
- Assist with expense reports, reimbursements, and administrative tracking
- Support office logistics and executive workspace needs
- Coordinate leadership meetings, offsites, board meetings, and company events
- Work with vendors, venues, caterers, and external partners
- Manage contracts, timelines, and budgets related to events
- Ensure flawless execution of meetings and events
- Utilize Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) at an advanced level
- Prepare presentations, reports, and spreadsheets
- Maintain confidentiality and secure handling of sensitive information
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
