Executive Assistant (CEO/COO Support) – Catering & Meal Prep Company
About The Position
Social Express Catering & Meal Prep (SECMP) is a fast-growing Metro Atlanta catering and meal production company. We run high-volume food production, corporate catering, and private events. We are looking for a sharp Executive Assistant to support leadership with scheduling, communication, organization, and follow-through. We’re hiring an Executive Assistant to support our CEO/Executive Chef and COO. This role is for someone highly organized, proactive, and dependable who can keep operations and communication tight so leadership can stay focused on growth and execution. This is not a “sit and wait” role. You will be expected to take initiative, manage details, and keep tasks moving daily.
Requirements
- Highly organized, detail-oriented, and consistent follow-through
- Strong written and verbal communication (professional texting and emailing)
- Comfortable multitasking and working under deadlines
- Proficient with Google Workspace (Docs, Sheets, Drive, Calendar)
- Discreet with sensitive information and business communications
- Reliable transportation (if occasional in-person support is needed)
- Prior Executive Assistant, admin, or operations coordinator experience
- Experience supporting a small business owner or fast-paced service business
- Familiar with scheduling tools, task trackers, CRMs, or basic invoicing
Responsibilities
- Manage CEO/COO calendars, scheduling, meetings, tastings, and vendor calls
- Monitor and respond to leads/messages (email, phone, website inquiries, Yelp, texts) using approved templates
- Collect missing details from clients (guest count, service style, timing, location, budget)
- Track deposits, invoices, upcoming events, and confirmations
- Send client confirmations 48–72 hours before events and ensure details are finalized
- Prepare and organize documents (proposals, invoices, checklists, event folders)
- Keep Google Drive folders and trackers organized and updated
- Coordinate internal communication between sales/ops/leadership
- Support hiring/admin tasks (posting roles, scheduling interviews, onboarding organization)
- Provide daily/weekly updates so nothing falls through the cracks
Benefits
- Competitive salary
- Employee discounts
- Flexible schedule
- Free food & snacks
- Opportunity for advancement
- Training & development
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
