Executive Assistant, Chief Hearing Officer

FINRA

1d • Hybrid

About The Position

The Executive Assistant provides comprehensive and confidential administrative support to the Senior Vice President and Chief Hearing Officer of FINRA, as well as incidental support to the Vice President and Deputy Chief Hearing Officer (Officers) of the Office of Hearing Officers (OHO). Support of the Senior VP and Chief Hearing Officer involves advanced technical or administrative work in which incumbents are advanced in their assigned roles and work on business sensitive and confidential materials. This position requires the ability to exercise good judgment in a variety of situations with administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

Requirements

• High school diploma or equivalent. Additional education or training preferred.
• Seven years of related experience as a secretary, administrative assistant, executive assistant, or similar responsibilities.
• Advanced experience utilizing Microsoft Office applications such as Word, Excel, and PowerPoint.
• Significant experience utilizing travel and expense systems such as Concur.
• Experience providing administrative or secretarial support at a senior level involving the high-level exercise of judgment.

Responsibilities

• Completes a broad variety of administrative tasks for the Senior Vice President and Chief Hearing Officer & Vice President and Deputy Chief Hearing Officer including: Managing calendar of appointments; completing and tracking expense reports; assisting in internal communications.
• Arranging complex and detailed travel plans, itineraries, and agendas; compiling and preparing materials for meetings.
• Communicates directly, and on behalf of the Officers, with FINRA Key stakeholders, on matters related to OHO's matters.
• Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence, and other tasks that facilitate the Officers ability to effectively lead OHO.
• Provides a bridge for smooth communication between the Officers and internal departments; demonstrating leadership to maintain confidentiality, credibility, trust and support with senior management staff.
• Works closely and effectively with the Officers to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Officers updated.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Officers, including those of a sensitive or confidential nature. Determines appropriate course of action, or response.
• Demonstration of FINRA’s values. Collaboration, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.
• Provides other related administrative support as assigned.
• Works with other administrative staff to ensure coverage for all executives as needed.
• Must maintain confidentiality and handle sensitive information with a high level of discretion.
• Coordinates OHO’s technical and administrative needs with responsible FINRA offices.

Benefits

• Employees may be eligible for a discretionary bonus in addition to base pay.
• Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law.
• As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance.
• Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal.
• FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.
• Time Off and Paid Leave FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days, unless otherwise required by law (all pro-rated in the first year).
• Additionally, we are proud to support our communities by providing two volunteer service days (based on full-time schedule).
• Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment).
• Full-time employees receive nine paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED