Executive Assistant - Compliance Department, TD Securities (US)

TD • New York, NY

5d • $70,000 - $90,000 • Onsite

About The Position

Our TDS Compliance Department is looking to hire an experienced Executive Assistant to join our office in New York (US headquarters). Department Overview At TD Securities (TDS), everything we do is driven by our passion to provide legendary customer experience. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to an executive within TDS. Job Details If you are a highly organized, proactive, trustworthy individual who can support a senior-executive and help maintain smooth business operations through strong administration skills, we want you to join our team. As a seasoned Executive Administrative Assistant, you will provide dedicated support for a Global Compliance executive at TDS. You will have exceptional organizational and communication skills, the ability to anticipate needs, and the discretion to handle sensitive and confidential information. The ideal candidate will be comfortable working in a fast paced-environment, coordinating a complex and dynamic schedule, travel arrangements, and liaising with other senior leaders and their executive support. What You'll Do You will make a meaningful impact, grow your skills, and thrive in our culture of care. As a valued member of the team your work will involve a range of complexities and may include the following accountabilities:

Requirements

• High school diploma with 5+ years of relevant experience
• Experience supporting an executive who leads global teams across multiple jurisdictions and time zones, with the ability to manage and schedule across international calendars.
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel, etc.)
• Ability to work independently with flexibility to coordinate processes and information across related teams and proactively anticipate needs.
• Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners.
• Can perform efficiently in a multi-task environment and ensure deadlines are met.
• Can efficiently interpret TD policies and help executive apply these standards in a fast-changing environment.
• Experience coordinating complex travel arrangements and comfortable managing frequent changes.
• Strong organizational skillset to manage accountability while simultaneously managing executive administrative requirements.
• Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively.
• Strong judgment skills to support initiatives and apply discretion when working with highly sensitive information.
• Work with complete autonomy alongside leader.

Responsibilities

• High volume calendar management for Senior Vice President – triage incoming requests; plan efficient, streamlined days; troubleshoot conflicts with creative solutions; coordinate and confirm appointments, meetings, and events.
• Serve as a point of contact between the executive and internal/external stakeholders, including other senior-level executive assistants.
• Coordinate executive travel, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties.
• Process expenses ensuring timely completion.
• Logistical coordination of in-office or virtual meetings, townhalls, and offsite events; may include booking meeting spaces, technology setup, event day troubleshooting, and ordering catering with dietary restrictions.
• Maintain confidentiality: Handle sensitive information with the utmost integrity and professionalism.
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc executive administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
• Willingness to go above and beyond, including running occasional errands or assisting with other personal tasks as needed.
• Provide executive support while ensuring quality service and professionalism at every interaction.
• Participate fully as a member of the team and contribute to a positive work environment.

Benefits

• Growth opportunities and skill development are defining features of the colleague experience at TD.
• Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals.
• Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition.
• Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.
• You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED