Executive Assistant & Corporate Secretary
About The Position
Albertina Kerr empowers people with intellectual and developmental disabilities, mental health challenges and other social barriers to lead self-determined lives and reach their full potential. We are seeking a highly organized and proactive Executive Assistant & Corporate Secretary to provide critical support to our CEO, Executive Team, Board of Directors, and Foundation Trustees. This role is ideal for a seasoned administrative professional who thrives in a fast-paced environment, values confidentiality, and excels at building strong relationships. What You'll Do: Serve as the primary administrative support to the CEO and executive team, managing calendars, meetings, and sensitive communications. Provide logistical and administrative support for the Board of Directors, Board Chair, and Foundation Trustees. Oversee operations of the Kerr Administrative Center and supervise administrative staff. Manage budgets for Executive, Board, and Administration Center functions. Act as Corporate Secretary, ensuring accurate recordkeeping, compliance, and governance documentation. Coordinate building maintenance, safety, and vendor services. Support finance with account documentation and contract recordkeeping. Why Kerr: Paid medical, dental, and vision employee benefits Paid basic life & accident insurance and short- & long-term disability Paid holidays and generous time off 401(k) retirement savings plan with up to 4% employer match 24-hour Employee Assistance Plan (EAP) that provides resources for everything from mental health to pet insurance and financial counselling
Requirements
- Bachelor’s Degree or equivalent experience.
- Five or more years of related experience as a senior administrative or executive assistant, including staff supervision
- Two years of direct Board of Directors & Committee supports; understanding compliance, legal requirements, and governance processes
- Advanced proficiency with Microsoft Office Suite, Board Portal software and knowledge of office procedures.
- Proven ability to prioritize, proactively plan and meet deadlines
- Ability to take and transcribe accurate meeting minutes.
- Moderate business administration and contracting experience required, including familiarity with reviewing agreements and assisting with vendor or partner contracts.
- Strong customer service, project management, event/meeting planning and organization skills.
- Strong written and verbal communication skills.
- Ability to make independent decisions with minimal supervision.
- Ability to meet agency driving requirements and have reliable transportation to attend various meetings
- Able to lift 25 pounds.
- Ability to meet all background check, reference, and/or credentialing requirements
Responsibilities
- Serve as the primary administrative support to the CEO and executive team, managing calendars, meetings, and sensitive communications.
- Provide logistical and administrative support for the Board of Directors, Board Chair, and Foundation Trustees.
- Oversee operations of the Kerr Administrative Center and supervise administrative staff.
- Manage budgets for Executive, Board, and Administration Center functions.
- Act as Corporate Secretary, ensuring accurate recordkeeping, compliance, and governance documentation.
- Coordinate building maintenance, safety, and vendor services.
- Support finance with account documentation and contract recordkeeping.
Benefits
- Paid medical, dental, and vision employee benefits
- Paid basic life & accident insurance and short- & long-term disability
- Paid holidays and generous time off
- 401(k) retirement savings plan with up to 4% employer match
- 24-hour Employee Assistance Plan (EAP) that provides resources for everything from mental health to pet insurance and financial counselling
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
501-1,000 employees
