Executive Assistant - Finance Leadership

University Health

2d

About The Position

We’re looking for a highly organized, proactive, and discreet Executive Assistant to support senior leaders within our Financial Services team. In this role, you’ll be at the center of key initiatives—partnering closely with the Chief Financial Officer and other executive leaders to keep operations running smoothly and efficiently. If you thrive in a fast-paced environment, enjoy managing complex schedules and projects, and take pride in being a trusted partner to leadership, this is an opportunity to make a meaningful impact.

Requirements

• High school diploma or equivalent
• 4+ years of executive assistant or advanced administrative experience
• Proven experience supporting projects, including documentation, reporting, and communication
• Exceptional communication skills with a polished, professional presence
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
• Ability to handle sensitive and confidential information with discretion
• Strong critical thinking and independent decision-making skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and email/calendar systems
• Ability to work effectively with diverse stakeholders, including physicians, executives, and external partners

Nice To Haves

• Project management experience

Responsibilities

• Provide high-level administrative support to Finance leaders, including calendar management, correspondence, and call handling
• Coordinate and manage meetings (internal and external), including scheduling, agenda preparation, catering, AV needs, and detailed meeting minutes with follow-up tracking
• Support executive projects by coordinating timelines, preparing materials, and communicating updates to stakeholders
• Create and manage presentations and reports, including PowerPoint decks and Excel-based data analysis
• Assist with budgeting, billing, and expense reporting, ensuring accuracy and timeliness
• Manage travel arrangements and process reimbursements
• Maintain confidential records, including executive files and compensation-related documentation
• Collaborate with executive leadership, board members, and external partners to coordinate meetings and initiatives
• Provide cross-functional support across the Executive Office, including backup coverage as needed
• Support onboarding of new executives in partnership with HR and payroll/benefits teams

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED