Executive Assistant, Finance (R4688)

Shield AI • Washington, DC

10d • $80,000 - $120,000

About The Position

This position is critical in ensuring smooth operations and providing seamless support for executive leadership, board members, and key stakeholders.

Requirements

• Proficiency with productivity tools including Microsoft Teams, calendaring systems, email, and presentation software (e.g., PowerPoint).
• Skilled in using video conferencing platforms such as Teams, Zoom, or Webex.
• Ability to quickly learn and adapt to new tools; transferable skills between Microsoft and Google Suite.
• Strong written and verbal communication skills with a professional demeanor.
• Proven ability to engage with customers, board members, and executives in a polished and professional manner.
• Demonstrated ability to maintain the highest level of confidentiality and discretion, particularly with HR, Legal, and executive-level matters.
• Exceptional attention to detail, ensuring accuracy and quality in all work.
• Strong time management skills with the ability to prioritize effectively and operate with minimal direction.
• Adaptability to thrive in a high-growth, fast-paced, and sometimes ambiguous environment.

Nice To Haves

• Prior experience supporting multiple C-Suite executives.
• Advanced proficiency in both Microsoft Office Suite and Google Workspace.
• Experience coordinating complex domestic and international travel.
• Familiarity with expense management systems (e.g., Concur).
• Previous experience in high-growth or scaling organizations

Responsibilities

• Manage complex, multi-time zone calendars for the CFO and finance leadership team.
• Coordinate and schedule meetings, ensuring time is optimized and priorities are balanced.
• Prepare and edit presentations, documents, and reports (PowerPoint, Word, etc.).
• Handle confidential information with the highest level of discretion and professionalism.
• Serve as a member of the EA community, provide mentorship to others, and participate as a member of a team providing support to the C-Suite.
• Serve as backup support as needed or provide group support to others in the EA community.
• Arrange domestic and international travel, including flights, ground transportation, and accommodations.
• Support logistics for onsite meetings and events, including support for finance employees, C-Suite, board members, customers, and visitors.
• Work with other members of the EA community and team to support in office events and offsite events.
• Process and manage executive expense reports accurately and in a timely manner.
• Serve as the go-to contact for day-to-day administrative needs of the executives and their organizations.
• Ensure all required materials, information, and logistics are prepared for key meetings and events.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed