Executive Assistant, Global Procurement

Paramount • Nashville, TN

20h • Onsite

About The Position

Paramount Global, a leading global media and entertainment company, is seeking an Executive Assistant to support the EVP, Head of Global Procurement. The position requires managing complex schedules, organizing global travel, preparing executive meetings, and acting as a critical communication hub. Key success factors include advanced time management, strong communication skills, problem-solving, empathy, discretion, and the ability to work collaboratively in fast-paced, high-stakes environments. The Executive Assistant also helps coordinate across leadership teams, supports meeting preparation and follow-up, and maintains confidentiality, enabling those they support to focus on strategic priorities. This is an on-site (M-F) position based out of the Paramount Nashville office.

Requirements

• Bachelor’s degree or equivalent experience required; advanced degree or certification preferred.
• 3+ years of experience supporting senior executives, ideally within large, complex organizations (Fortune 500/100 experience a plus).
• Proven ability to manage multiple tasks and priorities seamlessly with excellent attention to detail.
• Advanced proficiency with Microsoft Office Suite, calendar management tools, PowerPoint and virtual collaboration platforms (e.g., Teams, Zoom).
• High degree of professionalism, integrity, and discretion.
• Experience in managing confidential information and sensitive communications.

Nice To Haves

• Strong interpersonal abilities with a proven capacity to partner effectively with internal teams and external collaborators.
• Proactive problem solver with a strategic approach.
• Phenomenal written and verbal communication skills.
• Adaptable and flexible; comfortable with ambiguity and shifting priorities.
• Ability to work independently and anticipate needs in a fast-paced, ever-changing environment.
• Energetic, positive mentality with a strong work ethic.

Responsibilities

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare and coordinate logistics for meetings, events, and off-sites, including agenda development, materials preparation, and follow-up actions.
• Screen and prioritize incoming communications (emails, calls, mail) and respond or delegate as appropriate.
• Draft, proofread, and edit correspondence, presentations, and reports on behalf of the executive.
• Coordinate and track critical projects and deliverables, ensuring deadlines are met.
• Conduct research and prepare executive summaries, briefs, or background materials for key initiatives and meetings.
• Assist in the development and management of budgets, expense reports, and invoice processing.
• Serve as a primary point of contact for internal and external collaborators, maintaining professionalism and confidentiality.
• Plan and run executive-level events, team meetings, and external engagements.
• Exercise sound judgment in all communications and decision-making.
• Ensure the executive’s office runs smoothly and is equipped for daily operations.
• Liaise with IT, HR, Legal, and other corporate functions as needed.
• Manage special projects and other duties as assigned.

Benefits

• Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level