Executive Assistant - Global Touring

AEG Worldwide • New York, NY

2d

About The Position

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.
Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.
If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!
Position Summary: The Executive Assistant provides high-level support to executives by managing operational duties and travel arrangements, conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions. Administrative functions include but are not limited to, preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, scheduling meetings and heavy calendaring. This individual will also work on various projects of a confidential nature as assigned by the executive.

Requirements

• BA/BS Degree (4-year) - in a related field
• 4-6 years - of related work experience
• 4-6 years - Executive level support experience
• 4-6 years - Experience processing travel and expense reports in Concur or a similar software.
• Strong attention to detail, ability to work effectively under pressure and time constraints
• Significant time management, organization, multi-tasking and prioritization skills
• Strong attention to detail, ability to work effectively under pressure and time constraints
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
• Ability to act with discretion and handle confidential information
• Ability to interact with all levels of management
• Ability to act in a professional manner in person, phone, and through email communications
• Ability to work flexible schedule, including nights, weekends and some holidays

Nice To Haves

• Passion for music preferred
• Desire to attend music events outside of office requirements preferred

Responsibilities

• Manage daily operational duties related to the executive in a personal and professional capacity. Ensures that all documents are seen and signed in timely manner.
• Execute various projects assigned by the executive in a timely, accurate and confidential manner.
• Prepare, manage, and schedule travel arrangements for the executive and occasionally other team members.
• Extremely heavy calendar management for both personal and professional management; coordinating and scheduling internal and external meetings.
• Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence.
• Prepare and submit the executive’s expense reports including reconciling travel.
• Work onsite at concert and festival events on an as needed basis as an industry liaison and coordinator. Coordinate credentials for executive’s guest. Intercept issues and resolve before they reach executive.
• May be responsible for assisting the executive with the preparation of proposals and reporting information related to artist deals, venue development and internal operation reports. Make decisions on behalf of executive.

Benefits

• Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level