Executive Assistant I

St Pauls Senior Services • EL CAJON, CA

2d

About The Position

The Executive Assistant I provides high-level administrative and organizational support to the Center Director and members of the leadership team. This position ensures efficient day-to-day operations, manages directors schedules, supports initiatives, and coordinates communication across internal and external stakeholders. The Executive Assistant upholds the mission of the Company by ensuring leaders can focus on strategic goals, compliance, and participant-centered care.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
• Minimum 3–5 years of experience as an Executive Assistant or in an administrative support role (healthcare or nonprofit experience preferred).

Nice To Haves

• healthcare or nonprofit experience preferred

Responsibilities

• Provides day-to-day administrative support to the director and leadership team.
• Manage calendars, schedule meetings, and coordinate appointments for the director and senior leadership.
• Prepare correspondence, reports, presentations, and meeting materials with accuracy and professionalism.
• Support initiatives and Participant Advisory Council, including scheduling meetings, preparing agendas, recording minutes, and maintaining corporate records.
• Serve as a liaison between executive and internal departments, external partners, vendors, and community agencies.
• Coordinates travel arrangements, expense reports, and reimbursements for director.
• Track and support project deadlines, compliance reporting, and deliverables.
• Maintain confidentiality of all sensitive organizational, participant, and personnel matters.
• Organize and maintain electronic and paper files, ensuring accessibility and compliance with regulatory standards.
• Assist with special projects, events, and organizational initiatives as assigned.
• Provides mentorship and guidance.
• Promote a positive, professional image of the organization in all communications and interactions.
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees