Executive Assistant II

Mid-Atlantic Permanente Medical Group PC • Washington, DC

1d • $70,551 - $80,000 • Hybrid

About The Position

Mid-Atlantic Permanente Medical Group (MAPMG) invites applications for a Executive Assistant II to join our Executive Leadership department. This position is a FULL-TIME opportunity based out of our regional office located in Washington, D.C with a hybrid work model.
Mid-Atlantic Permanente Medical Group is comprised of more than 1,700 Permanente physicians and nearly 300 staff professionals who come together to make a positive impact on the health and lives of more than 800,000 members in Virginia, Maryland, and the District of Columbia.
Reporting to the Senior Executive Assistant / Administrative Manager, the Executive Assistant II serves as a trusted partner to senior MAPMG leaders, enabling operational excellence through proactive support, sound judgment, and exceptional attention to detail. This role requires a high degree of professionalism, discretion, and the ability to manage complex, competing priorities in a fast-paced executive environment. The successful candidate will anticipate leadership needs, facilitate seamless workflows, and represent executive offices with poise and credibility.

Requirements

• Bachelor’s degree preferred
• Minimum of three (3) years of progressive administrative or executive support experience, preferably supporting senior leaders
• Demonstrated ability to manage multiple priorities and projects simultaneously
• Strong written and verbal communication skills
• Exceptional professionalism, judgment, discretion, and integrity
• Advanced proficiency in Microsoft Office applications
• Candidates must reside in or be willing to relocate to the Washington, D.C. metropolitan area
• Must be able to commute to Washington, D.C, a minimum of two days per week. Occasional travel to local medical centers may be required, depending on leadership needs.
• Must provide documentation of the Covid vaccine 2-dose series (or J&J 1-dose) prior to October 1, 2023, or documentation for 1-dose of the most current Covid vaccine (Pfizer or Moderna) as a condition of employment
• Must provide documentation for the influenza vaccine as a condition of employment

Responsibilities

• Provide comprehensive executive-level administrative support to senior MAPMG leaders, handling sensitive and confidential matters with discretion
• Manage and optimize complex executive calendars, ensuring alignment with strategic priorities, deadlines, and commitments
• Prepare and draft correspondence, presentations, and briefing materials using advanced Microsoft Office applications
• Coordinate logistics for executive meetings, leadership events, and organizational forums, ensuring all materials and resources are prepared in advance
• Serve as a primary point of contact for executive offices, exercising judgment to triage inquiries, schedule engagements, and facilitate communication
• Arrange executive travel, accommodations, expense reports, and timesheets with accuracy and efficiency
• Collaborate with fellow executive support professionals to ensure continuity, best practices, and seamless coverage
• Engage with physicians, staff, and Kaiser Permanente members in a professional manner, applying strong customer service principles when addressing inquiries or concerns

Benefits

• Competitive compensation package
• 100% employer-funded medical and dental insurance premiums for employees and families effective on the first day of employment
• Generous paid time off, including vacation, holidays, and sick leave, plus maternity and parental leave
• Pension plan, and 401(k) retirement plan with employer contributions
• Life insurance, short-term disability, and long-term disability coverage
• Education reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level