Executive Assistant – Legal & Corporate Operations

Lonestar Electric Supply•Houston, TX

15h

About The Position

Lonestar Electric Supply is seeking an Executive Assistant – Legal & Corporate Operations to support in-house counsel and corporate operations for a multi-state electrical distribution organization. Reporting directly to the Chief Administrative Officer (CAO), this role sits at the center of Legal, HR, and Credit operations—managing contracts, coordinating executive priorities, and ensuring critical details don’t get missed. The ideal candidate is highly organized, detail-oriented, and capable of handling confidential legal matters while partnering closely with internal teams and outside counsel.

Requirements

Minimum 3 years of experience in one or more of the following: Executive support at senior leadership level, Paralegal or legal assistant in-house legal environment, or Contract administration (real estate or commercial preferred).
Strong experience working with contracts, legal documentation, and document management systems.
Excellent organizational skills and attention to detail.
Ability to manage competing deadlines and follow-through with minimal oversight
Strong written communication skills with a professional tone.
Ability to handle confidential and sensitive information with discretion and professionalism.
Proficiency in Microsoft Office Suite or related software.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

Draft, review, organize, and track routine contracts including NDAs, vendor agreements, and service agreements.
Monitor contract status, renewals, and key deadlines to ensure timely execution and compliance.
Maintain contract management systems and legal document repositories.
Manage corporate records, entity filings, licenses, and registrations across multiple states.
Support regulatory and compliance activities, including audits, investigations, and document requests.
Assist with litigation holds, discovery requests, document production, and claims tracking.
Coordinate with outside counsel, insurance carriers, and internal stakeholders as needed.
Serve as a liaison between legal, HR, operations, sales, and finance to gather information and support legal matters.
Translate legal requirements into clear, practical next steps for business partners.
Manage legal calendars, workflows, deadlines, and case tracking.
Prepare correspondence, summaries, and conduct basic legal research as requested.
Support continuous improvement of legal processes, templates, and tracking tools.
Perform other related duties as assigned.