Executive Assistant - Legal

Ensign Services • Irvine, CA

3d • $80,000 - $90,000 • Onsite

About The Position

We are seeking an energetic, highly organized Executive Administrative Assistant to provide high-level support to our Chief Legal Officer and our in-house Legal & Risk Management Team. In this dynamic role, you will serve as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across service center staff, external partners, and field personnel. This is a premier opportunity for a proactive professional who thrives in a fast-paced environment and is passionate about helping leaders operate at their highest level.

Requirements

• Minimum four years’ Executive Assistant or Legal Assistant experience required.
• College Degree (AA or better) from an accredited Institution.
• Superior customer service, communication, and organizational skills.
• Superior computer skills.
• Adept at MSWord, Excel & PowerPoint.

Nice To Haves

• Proficiency with Adobe Acrobat Pro is a plus.
• Prior legal and regulatory experience is preferred.

Responsibilities

• Provide executive level support to the Chief Legal Officer ("CLO").
• Act as first contact and liaison for general legal questions, issues and problems raised by field personnel, Service Center employees, and residents or their family members.
• Act as first contact and liaison for outside counsel, and representatives of State and Federal regulatory agencies.
• Prepare correspondence, calendaring, travel arrangements, file management and other traditional executive assistant duties.
• Responsible for collecting and organizing a high volume of data and information, and maintain relevant databases.
• Gather and analyze data and prepare reports as requested by CLO.
• Manage docketing, filings of briefs with exhibits, notifications, communications and other such matters related to regulatory affairs.
• Support other team members as needed with regulatory and risk management responsibilities.
• Participate in communications with federal and state agencies, insurance companies and other such persons and entities.
• Manage the calendar of the CLO, with special attention to deadlines
• Other tasks and duties as assigned and as related to the operation of the Legal and Risk Services Team.

Benefits

• We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans.
• Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location).
• We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree