Executive Assistant - New Glenn

BLUE ORIGIN • Seattle, WA

1d • $41 - $58

About The Position

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role supports the development and operations of New Glenn, a single-configuration, heavy-lift orbital launch vehicle capable of routinely carrying people and payloads to low-Earth orbit, geostationary transfer orbit, cislunar, and beyond. Its first stage is fully reusable, and the vehicle was designed from the beginning to be human-capable. Be the Force Behind the Flight Our mission is bold: millions of people living and working in space. We believe that achieving this mission takes more than engineers and astronauts — it takes operational excellence, trust, and world-class executive support. We're seeking an experienced, mission-driven Executive Assistant who thrives in complexity, anticipates what's needed before it's asked, and moves with discretion, urgency, and precision. Whether or not you come from aerospace, if you're a top-tier EA who feels called to be part of something bigger, this is your launchpad. Why This Role Matters This is not your typical administrative position. As Executive Assistant supporting both the VP of Strategy & Business Operations and the VP of New Glenn Avionics, you'll be embedded at the heart of decision-making — coordinating across engineering, safety, operations, and people teams to ensure our leaders stay focused, informed, and supported. Your impact will ripple across every mission milestone. What You'll Do In this role, you'll become an extension of our leadership team, trusted with sensitive information, complex logistics, and mission-critical communication.

Requirements

• 5+ years supporting senior executives in fast-paced, high-accountability environments (startups, aerospace, tech, VC-backed firms, or similar)
• Experience supporting multiple executives simultaneously and balancing competing priorities
• Demonstrated success operating with executive-level discretion, trust, and emotional intelligence
• Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Visio, Acrobat, and generative AI platform like Claude or ChatGPT
• Strong communication skills: written, verbal, and contextual
• Self-starter with strong prioritization skills and the ability to stay grounded under pressure
• Ability to adapt to flexible hours and travel schedules with the ability to travel as needed

Nice To Haves

• Experience supporting executives in aerospace, engineering, manufacturing, or regulated industries
• Operational experience in environments with safety, compliance, or technical documentation
• Comfort navigating ambiguity and evolving priorities
• Advanced skills in leveraging AI tools to streamline executive workflows and communications
• Experience supporting multiple executives with different working styles and focus areas

Responsibilities

• Dual Executive Partnership Serve as a thought partner and operational right hand to two senior executives with distinct but interconnected priorities
• Balance competing demands and deadlines across both portfolios, ensuring each VP receives appropriate support
• Maintain situational awareness of both leaders' priorities, anticipating needs and proactively managing shifting demands
• Build trusted relationships across internal teams and external partners
• Develop effective systems for triaging requests, information flow, and resource allocation between both executives
• Calendar & Scheduling Excellence Manage complex, high-volume calendars across time zones for both executives
• Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility
• Act as gatekeeper and gateway — balancing access with focus time
• Ensure efficient coordination between both VPs' calendars for critical joint meetings and decision points
• Travel & Logistics Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning
• Manage pre-travel briefing materials and ensure executives are always one step ahead
• Submit timely, accurate expense reports aligned with internal policy
• Coordinate travel schedules when both executives need to attend the same events or visits
• Communication & Confidentiality Draft, edit, and manage correspondence on behalf of senior leaders — maintaining tone, clarity, and context
• Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion
• Handle confidential information and decisions with integrity and tact
• Strategic Projects & Priorities Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting)
• Help translate big-picture priorities into actionable steps and ensure follow-through
• Improve and evolve internal workflows, templates, and processes
• Event Planning & Team Engagement Plan and execute key internal events including team offsites, technical milestone celebrations, executive reviews, and all-hands meetings
• Coordinate logistics, communications, guest management, and post-event follow-up
• Develop and lead team morale initiatives — from recognition programs and surprise appreciation moments to inclusive team-building events
• Partner with People/HR and site leadership to foster a culture of collaboration, inclusion, and mission-alignment
• Track event budgets, success metrics, and feedback to continually improve future experiences

Benefits

• Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
• Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion.
• Bonus amounts and eligibility are not guaranteed and subject to change and cancellation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed