Executive Assistant/Office Coordinator

Leverage Companies•Newark, NJ

4d•$23 - $30•Onsite

About The Position

We are seeking a highly organized and proactive individual to fill the role of Executive Assistant/Office Manager. In this role you will play a critical role in ensuring smooth day-to-day operations, managing key processes, and helping executives and their teams stay aligned, organized, and efficient.. The ideal candidate will excel in multitasking, possess excellent communication skills, and be capable of handling a variety of responsibilities to ensure the smooth functioning of the office environment. The hourly rate for this role is $23.00 - $30.00/hour (Non-Exempt/Hourly/Overtime Eligible) - DOE

Requirements

3+ years of administrative experience supporting high-level executives in a fast-paced environment
Proven track record of managing complex calendars, domestic/international travel logistics, and acting as a primary liaison for internal and external stakeholders
Proficient in Google Workspace and other related software
Ability to manage confidential and sensitive information with care
Strong written and verbal communication skills, including frequent phone and email communication
Exceptional organizational and analytical skills with a meticulous eye for detail and a proactive approach to problem-solving
A self-starter capable of working autonomously while contributing effectively to a collaborative team.
Ability to work from our Newark, NJ office
Valid Driver’s License required

Nice To Haves

Associate and/or bachelor's degree in business or a related industry
Experience within real estate and/or mortgage lending

Responsibilities

Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, coordinating travel arrangements, and at times, assisting with personal requests
Screen and prioritize incoming communications, handling or redirecting as appropriate
Prepare and edit correspondence, reports, and presentations for executives
Act as a liaison between executives and internal/external stakeholders, demonstrating professionalism and confidentiality
Conduct research and compile data to assist executives in decision-making processes
Oversee day-to-day office operations, ensuring a productive and well-maintained work environment
Manage office supplies, equipment, and facilities to ensure business continuity
Implement and improve office policies and procedures for increased efficiency
Office tidiness, making sure the office is neat, presentable, and organized at all times
Office preparation, assisting in preparation for office guest visits and meetings
Plan and coordinate office events, meetings, and conferences to ensure successful execution
Manage logistics, including venue selection, catering, and audio-visual requirements
Assist in budget preparation and expense tracking for the office
Process invoices, manage petty cash, and reconcile expenses with the finance team
Step in to support additional responsibilities as business needs evolve