Executive Assistant & Office Manager Denver, CO

Forged Fiber 37•Denver, CO

3d•$80,000 - $120,000•Hybrid

About The Position

At Forged Fiber, our mission is bold but simple: deliver fast, reliable, future-proof connectivity that builds the foundation for everything online. As we execute, we believe the right way to do something is the only way. This foundation guides how the company builds, operates, and maintains a state-of-the-art open-access fiber network platform that empowers millions. Forged Fiber is about more than building a network. It is about people. Every role matters. Every contribution counts. Together, employees create impact through teamwork, trust, and a shared commitment to excellence. The Role The Executive Assistant & Office Manager provides high‑level administrative and operational support to the CFO/Head of Finance and COO/Head of Operations while overseeing day‑to‑day office operations for the Denver office. This role serves as a trusted partner to senior leadership, ensuring seamless executive support, efficient office management, and strong cross‑functional coordination in a fast‑paced, hybrid environment. Work Location: 1200 17th St Denver, CO 80202

Requirements

6+ years of executive administrative experience supporting senior leaders (CFO, COO, or equivalent)
Proven expertise in complex calendar management, travel coordination, and expense management
Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously
Bachelor’s degree (preferred) in Business Administration, Communications, or a related field, or equivalent practical experience supporting senior executives

Responsibilities

Own complex calendar management for the Head of Finance and Head of Operations, including prioritization, conflict resolution, and proactive scheduling across multiple time zones.
Coordinate end-to-end logistics for internal and external meetings: agendas, pre-reads, attendee management, conference room/video conference setup, and follow-ups.
Drive staff meeting operating rhythm: agenda creation and management, content intake, action-item tracking, and distribution of notes/decisions.
Prepare, proof, and format executive-ready materials (e.g., PowerPoint) for staff meetings, leadership updates, planning reviews, and key stakeholder communications.
Provide “chief-of-staff”-type support as needed: basic project management, cross-functional coordination, drafting communications, and ensuring commitments are tracked to completion.
Manage executive travel planning end-to-end, including flights, lodging, ground transportation, itineraries, and last-minute changes.
Oversee travel and expense management for the Head of Finance and Head of Operations, including expense report preparation/submission, reconciliation, policy compliance, and coordination with Finance.
Serve as the on-site point of contact for the Downtown Denver office (hybrid environment), ensuring the office is welcoming, functional, and well-run.
Coordinate meeting spaces: scheduling, room readiness, supplies, catering, and A/V support to ensure seamless in-person and hybrid meetings.
Manage visitor experience: greeting guests, coordinating access/badging, conference room setup, and ensuring a professional front-of-house experience.
Plan and execute office events (team offsites, celebrations, volunteer events, leadership visits) including vendor coordination and budget tracking.
Oversee office operations: supplies ordering, light vendor management, mail/shipping, and basic facilities coordination.
Partner with Finance, Operations, and People teams to support office policies and a consistent employee experience.
Build strong relationships across Finance, Operations, and Denver-based teams to anticipate needs and remove friction.
Maintain high discretion with confidential information, executive communications, and sensitive business matters.
Identify opportunities to improve executive, travel, and office processes; implement systems that scale.