Executive Assistant, Operations

Wichita Public Schools • Wichita, KS

18h

About The Position

Performs a wide variety of duties, some of a confidential nature that may be required but not limited to answering phones, advanced computer functions, typing, filing, copying, distributing mail, proofreading, editing, compiling and preparing reports, maintaining supervisor's appointment calendar, composing and responding to correspondence, scheduling meetings, organizing materials for meetings, serving as recording secretary, and assisting department relative to any function requested or needed.

Requirements

• Ability to communicate effectively both verbally and in writing
• Excellent people person and excellent telephone skills
• Listen well to others
• Able to maintain confidentiality
• Ability to produce computer generated reports and correspondence
• Knowledge of schools, procedures, needs, and issues
• Attention to organization and detail
• Ability to perform a variety of tasks and change assignments on short notice, perform under deadlines and work in a calm and efficient manner
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
• High school degree or GED required
• Previous clerical experience required

Nice To Haves

• Bachelor's Degree preferred

Responsibilities

• Track various budgets and Grants, maintain high school FTE files, prepare supplemental and addendum reports, approve PARs, prepare and process travel and purchase requisitions
• Maintain agendas/minutes of administrator's meetings and other meetings. Order food for all meetings, schedule rooms for all meetings and inform all participants of meetings
• Prepare and compile necessary departmental reports and surveys
• Facilitate the WSU Coop Student program requests for elementary, middle and high
• Maintain and create word processing databases, spreadsheets, letters/memos and presentations
• Initiate contracts for graduation ceremonies, trainings and workshops
• Maintain supervisor’s calendar and schedule appointments
• Performs other tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED