Executive Assistant/Personal Assistant

Pixalate, Inc. • McLean, VA

1d

About The Position

The Executive Assistant provides high-level administrative support to the Chief Executive Officer, focusing on managing schedules, coordinating meetings, and handling confidential information with discretion. This role is ideal for someone who enjoys working with people, has prior work-related travel experience, and is proficient in communication. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to anticipate the needs of executives proactively, demonstrating expert-level proficiency in administrative support.

Requirements

• Education: Bachelor's degree preferred; an Associate's degree or equivalent practical experience is preferred.
• Experience: Minimum of 3 to 5 years of experience supporting senior-level executives, with prior work-related travel experience strongly preferred.
• Proficiency in Google Suite: Must be adept in utilizing Google’s suite of tools (Docs, Sheets, Calendar, etc.) for productivity and collaboration.
• Communication: Exceptional written and verbal communication skills, with the ability to communicate effectively with various stakeholders.
• Interpersonal Skills: Enjoys working with people and building professional relationships; capable of navigating diverse communication styles.
• Organizational Skills: Strong organizational and time management abilities to effectively handle multiple tasks and priorities.
• Task Prioritization: Demonstrated ability to prioritize tasks and work efficiently under pressure while maintaining high quality.
• Discretion: Must exhibit discretion and the ability to handle confidential information judiciously.
• Problem-Solving: Strong problem-solving and decision-making skills to proactively address challenges and find solutions.
• Attention to Detail: A keen eye for detail and accuracy to ensure thoroughness in all communications and tasks.

Responsibilities

• Serve as primary gatekeeper to the CEO, managing priorities and decision flow.
• Anticipate operational challenges and develop proactive solutions across multiple business areas.
• Execute complex projects with zero tolerance for dropped details.
• Coordinate cross-functional initiatives between engineering, sales, marketing, and operations teams.
• Design and execute complex global travel itineraries, optimizing for cost, efficiency, and CEO productivity.
• Secure best-available rates through relationship building and strategic negotiation.
• Coordinate international logistics including visas, customs, and cultural considerations.
• Build contingency plans for travel disruptions and last-minute changes.
• Draft, edit, and manage high-stakes communications including client correspondence, and internal announcements.
• Coordinate board meetings, investor presentations, and client meetings with flawless attention to detail.
• Synthesize complex information

Benefits

• Leadership role with significant impact on expansion strategy
• Opportunity to shape the future of trust and safety in one of the world's most dynamic digital advertising markets
• Collaborative, data-driven culture that values bold ideas and fearless execution
• Competitive compensation package including equity participation
• Professional development opportunities and exposure to cutting-edge technology
• Work with a globally distributed team of passionate professionals
• Excellent benefits package, including medical, dental, and vision insurance
• Premiums 100% covered for employees and 50% covered for dependents
• Unlimited PTO
• 401k
• Monthly internet reimbursement
• Casual work environment
• Opportunity for advancement
• Fun annual team events
• Being part of a high performing team that wants to win and have fun doing it

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree