Executive Assistant & Project Manager
About The Position
Oregon Corrections Enterprises (OCE) is seeking a full-time Executive Assistant/Project Manager to serve as a trusted strategic partner to the CEO and COO by providing high-level executive support while independently managing cross-functional projects critical to OCE’s mission, operations, and strategic priorities. This role requires exceptional judgement, discretion, organizational excellence, and the ability to move seamlessly between confidential executive support and results-driven project execution. This position offers a competitive compensation package including employer paid health, vision, dental, paid time off, and retirement through the Oregon Public Employees Retirement System (PERS), and 11 paid holidays per year.
Requirements
- A Bachelor’s Degree in Business Administration, Communications, Project Management, or a related field; and two (2) to four (4) years of experience in project management and/or executive support.
- OR Five (5) to seven (7) years of executive support and/or project management experience.
- Pass an initial and annual Law Enforcement Data System (LEDS) criminal background check
- Pass pre-employment drug screening
- Maintain confidentiality standards at all times
- Strong organizational, communication, and prioritization skills
- High level of discretion and professionalism
- Proficiency in Microsoft Office and collaboration tools
Nice To Haves
- Experience supporting C-suite executives
- Project management certification
- Familiarity with ERP systems and performance metrics
- Strategic thinking
- High level of attention to detail
- Relationship management
- Ability to solve problems
Responsibilities
- Provide comprehensive administrative and operational support to the CEO and COO
- Manage calendars, meetings, travel, correspondence, and executive materials
- Track action items, deadlines, and follow-ups
- Handle sensitive and confidential information with discretion
- Serve as liaison and gatekeeper for executive leadership
- Send communications on behalf of the CEO/COO to internal and external stakeholders
- Oversee public records requests
- Lead and manage cross-functional projects from initiation to completion
- Develop project plans, timelines, milestones, and deliverables
- Coordinate teams and ensure accountability
- Prepare executive dashboards and progress reports
- Support enterprise initiatives including system implementations and process improvements
- Contract oversight
- Assist with board, legislative, and stakeholder engagements
- Improve workflows and organizational efficiency
- Serve as a bridge between leadership and departments
- Party and event planning and organizing
Benefits
- employer paid health
- vision
- dental
- paid time off
- retirement through the Oregon Public Employees Retirement System (PERS)
- 11 paid holidays per year
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
501-1,000 employees
