Executive Assistant to CEO

National Coatings, Inc • Raleigh, NC

22h

About The Position

At National Coatings, integrity, experience, and quality are at the heart of everything we do. These values guide us in delivering high‑performance coating solutions that are innovative, durable, and built to last. With decades of expertise, we take pride in protecting and enhancing surfaces across commercial, industrial, and specialty applications.
We believe in hiring the right people to make the right decisions-to do the job the right way. If you're looking to grow with a company and are ready for a challenge, National Coatings is the place for you.
We are seeking a dynamic professional who can seamlessly support the CEO, oversee property‑related operations, and manage key projects. This role blends three critical responsibilities: Executive Assistant, Project Manager, and Property Manager.

Requirements

• 5+ years of demonstrated success/proven experience supporting a senior executive in a fast-paced environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual collaboration tools (Microsoft Teams), and/or other productivity software
• Exceptional organizational and time management skills with the ability to prioritize multiple tasks and manage competing deadlines
• High degree of professionalism, emotional intelligence, and discretion; maintains composure under pressure, demonstrating adaptability and flexibility
• Self-motivated, proactive, and resourceful problem-solver with the ability to anticipate needs before they arise and address challenges effectively
• Ability to manage multiple focuses simultaneously: executive support, project oversight, and property coordination; thrives under pressure, adapts quickly, and maintains accuracy with close attention to detail across all responsibilities
• Excellent communication skills (both written & verbal), ensuring clarity and accuracy in every task

Responsibilities

• Provide high-level administrative support to the CEO and executive leadership in a fast-paced, dynamic environment.
• Executive Support: Manage calendars, meetings, travel arrangements, and daily priorities.
• Meeting Preparation: Prepare agendas, presentations, briefing materials, and ensure the CEO is fully prepped for each engagement.
• Idea & Initiative Management: Capture, organize, and operationalize the CEO's ideas and strategic initiatives.
• Gatekeeping & Communication: Serve as the primary liaison between the CEO and internal/external stakeholders.
• Process Optimization: Implement systems to streamline workflows and improve executive productivity.
• Expense & Vendor Management: Manage expense reports, budget tracking, and vendor relationships.
• Event Planning: Coordinate logistics for meetings, offsites, and company-wide events.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Drive and support company-wide initiatives, ensuring progress, alignment, and timely execution.
• Project Coordination: Manage timelines, deliverables, and communication for key strategic and operational projects. Prepare project status updates, dashboards, and post‑project summaries for the CEO.
• Cross-Functional Leadership: Work closely with operations, HR, finance, and field teams to drive projects forward.
• Tracking & Reporting: Maintain dashboards, follow-up systems, and weekly project updates for leadership.
• Process Development: Identify bottlenecks across the organization and help build efficient, repeatable processes.
• Quality & Standards: Ensure projects adhere to company expectations for accuracy, documentation, and execution.
• Problem Solving: Anticipate roadblocks, create solutions, and keep teams aligned toward shared outcomes.
• Oversee and support the management of National Coatings' facilities, office spaces, and related assets.
• Facility Oversight: Support maintenance, repairs, inspections, and upkeep for offices, warehouses, and equipment storage facilities.
• Vendor Coordination: Manage service providers (HVAC, cleaning, security, landscaping, etc.).
• Asset Management: Maintain property-related logs, documents, leases, inventories, and compliance requirements.
• Budget Tracking: Assist with property budgets, invoices, and cost control.
• Safety & Compliance: Ensure facilities meet safety standards, regulatory requirements, and internal policies.

Benefits

• Medical Insurance w/ PPO and HSA Plan Options (Company Pays 95% of HSA Plan for Employee-Only)
• Dental & Vision Insurance
• 401(k) Plan with Company Match
• Health Savings Account with Company Match up to $2,000
• FSA / Dependent Care Savings Accounts
• Life Insurance & Long-Term Disability (Company Paid)
• Short-Term Disability, Accident, and Voluntary Life Insurance
• Annual Bonus Opportunity (Based on Company Performance)
• Paid Time Off & Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed