Executive Assistant to Chief Executive Officer - Hybrid in St Petersburg, FL

UnitedHealth Group•Saint Petersburg, FL

4d•$24 - $43•Hybrid

About The Position

At UnitedHealthcare, we’re simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together. UnitedHealthcare is seeking a highly qualified Executive Assistant who can thrive in a dynamic and varied work environment. This position will provide support to the Chief Executive Officer and senior leadership team of UnitedHealthcare Student Resources in a manner consistent with the highest levels of performance and professionalism based in our St. Petersburg, FL office. This position requires solid skills in the areas of relationship building, communication, and partnering with other leaders' executive assistants, as well as with colleagues at all levels in the organization. The role is based in St. Petersburg, Florida, working in a hybrid model defined as three days per week in the office.

Requirements

5+ years of administrative experience supporting C-suite leaders within a global, complex and fast-paced, matrixed organization
Experience supporting multiple executives at a time and demonstrated ability to manage multiple priorities with accuracy, urgency and minimal direction
Experience leveraging AI capabilities such as ChatGPT and Copilot to improve team efficiency
Proven experience in event planning and project coordination
Experience coordinating large meetings and events with a broad executive audience
Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams, Visio
Proven exceptional professionalism, discretion, and emotional intelligence
Proven solid written and verbal communication skills with the ability to interact confidently with senior leaders and external partners
Willing and able to travel 5-10%25 +/- depending on business need
Reside within commuting distance to St Petersburg, Florida
Self starter mindset: Anticipates needs and acts without being asked
Executive presence: Poised, polished, and credible in all interactions
High judgment & discretion: Trusted with sensitive and confidential matters
Relationship builder: Solid interpersonal skills and ability to work across levels and functions
Detail oriented: Maintains accuracy while managing competing priorities
Adaptable & resilient: Thrives in a dynamic, high pressure environment High energy, positive outlook, remains calm in stressful situations and when problem solving

Nice To Haves

Health insurance experience
Experience supporting a CEO and multiple senior leaders simultaneously
Notary
Demonstrated ability to operate as a strategic partner, not just an administrative resource

Responsibilities

Provide comprehensive administrative support to the CEO and senior leaders, including complex calendar management, travel coordination, meeting preparation, expense and contact management
Serve as a gatekeeper and liaison between executives and internal/external stakeholders, ensuring timely, professional, and thoughtful communication
Anticipate executive needs by proactively identifying priorities, risks, and opportunities to optimize leaders’ time and effectiveness
Handle highly sensitive and confidential information with the utmost discretion and professionalism and in accordance with internal policies and procedures
Exercise sound judgment in managing executive communications, documents, and decision support materials
Manage logistics end to end, including agendas, materials, room setup, technology coordination, vendor management, and follow up actions
Plan and coordinate executive meetings, leadership offsites, team sessions, sales meetings, town halls and large scale events, both in person and virtual
Support certain cross functional initiatives by tracking deliverables, timelines, and dependencies with internal teams
Prepare presentations, briefing materials, and executive summaries as needed
Maintain organized records, documentation, and reference materials to support continuity and effectiveness
Identify opportunities to improve processes, workflows, and administrative systems within the executive office
Work effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives
Act as a liaison and work with building management and UHG facilities manager to maintain awareness of potential issues and or repairs needed within the office environment and coordinate maintenance and repair