Executive Assistant to the Chief Growth Officer

Dow Jones & Company•New York City, NY

3d•Onsite

About The Position

We are looking for an Executive Assistant to support our Chief Growth Officer and his senior leadership team. You are a proven team player, with a high degree of judgment and discretion, ensuring all administrative and logistical needs of the CGO and his team are met. The role focuses on efficient calendar management with a view to maximizing executives' time and productivity, balancing multiple projects, maintaining organized files, and preparing documentation ahead of meetings, trips, and conferences. Other tasks include: creating reports, organizing travel and accommodations, taking minutes, and planning meetings/events. You should have a detailed understanding of the full Google suite, be fast at solving problems and have previous experience as an executive assistant. Most importantly, you must be self-motivated and have the proven ability to use discretion and tact, and display a high degree of professionalism. You will be based at our NYC office reporting to the Chief Growth Officer.

Requirements

Minimum 5 + years experience as an executive assistant, supporting a C-Suite executive and senior leadership team members.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the Google Suite of products.
Strong attention to detail.
Understanding of the nuances of operating in a large corporate environment.
Excellent writing skills.
Clear and effective communication skills.
Maintain and handle confidential information with superior judgment and discretion.
Ability to manage multiple projects and people simultaneously.
A positive, problem solving attitude.

Responsibilities

Understand the executive's goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
Maintain the calendar for the CGO and his senior leadership team, being attentive to priorities and optimal use of the executive's time. The calendar should be managed with a two to three week view that is coordinated with the COS.
Proactively manage the CGO's busy calendar with an awareness as to purpose, timeliness, participation and business rationale for meetings and events; minimize juggling of last minute requests/demands and shuffling of meetings.
Provide a bridge for smooth communication between the CGO's office and internal departments; demonstrate leadership to maintain credibility, trust and support with senior management staff.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Prepare daily pre-reads and meeting material with the Chief of Staff.
Ensure that proper preparation of materials and files are available for each day's meetings and events.
Arrange video conferences/teleconferences including tech support for all meetings.
Prepare and file expenses.
Handle travel planning and bookings (domestic and international) plus itinerary preparation.
Coordinate catering needs.
Identify processes that can be improved and proactively strive to maintain efficient workflows.