Executive Assistant to Vice President
About The Position
What You’ll Be Doing Prepares, composes, and initiates presentation materials, reports, and correspondence. Manages executive calendars and arranges appointments, meetings, travel itineraries and related arrangements. Processes purchase orders/invoices through internal Oracle procurement system and monitors for completeness. Manages receipts for events, travel, etc. and creates accurate and timely expense reports. Organizes and coordinates in-person and virtual meeting arrangements: gathers topics and materials, creates agendas, and manages associated technology and related needs, including catering, Teams broadcasts, etc. Supports project-related needs, including meeting minutes/action items and follows up as needed. Orders office supplies and maintains appropriate records, files, and documentation. What Are We Looking For? At least 5 years’ experience as an Executive Assistant in a fast-paced environment Subject matter expert with Microsoft Office (PowerPoint, Word, Excel, Outlook, Teams) and other office technology Ability to learn, apply, and navigate through internal systems, technologies, processes and policies with speed and accuracy Excellent verbal and written communication skills, interpersonal skills, and customer service mentality Strong attention to detail Exceptional organization skills with ability to multi-task Ability to maintain confidentiality of sensitive information Work Arrangement: CO Hybrid: Hybrid: Tuesday, Wednesday, Thursday required office days at Panorama Office site; Monday, Friday-work from home. What’s In It for You At Arrow, we recognize that financial rewards and great benefits are important aspects of an ideal job. That’s why we offer competitive financial compensation, including various compensation plans, and a solid benefits package. Medical, Dental, Vision Insurance 401k, With Matching Contributions Short-Term/Long-Term Disability Insurance Health Savings Account (HSA)/Health Reimbursement Account (HRA) Options Paid Time Off Tuition Reimbursement Growth Opportunities Discounted RTD Passes, with convenient office location off RTD Light Rail (Dry Creek Exit) On-site Café with Catering Option for Busy Lifestyles 24/7/365 On-site Gym and Lockers, Free for Use to All Employees! Bike Racks And more! Annual Hiring Range/Hourly Rate: $37.80 - $46.20 Actual compensation offer to candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level. The pay ratio between base pay and target incentive (if applicable) will be finalized at offer.
Requirements
- At least 5 years’ experience as an Executive Assistant in a fast-paced environment
- Subject matter expert with Microsoft Office (PowerPoint, Word, Excel, Outlook, Teams) and other office technology
- Ability to learn, apply, and navigate through internal systems, technologies, processes and policies with speed and accuracy
- Excellent verbal and written communication skills, interpersonal skills, and customer service mentality
- Strong attention to detail
- Exceptional organization skills with ability to multi-task
- Ability to maintain confidentiality of sensitive information
Responsibilities
- Prepares, composes, and initiates presentation materials, reports, and correspondence.
- Manages executive calendars and arranges appointments, meetings, travel itineraries and related arrangements.
- Processes purchase orders/invoices through internal Oracle procurement system and monitors for completeness.
- Manages receipts for events, travel, etc. and creates accurate and timely expense reports.
- Organizes and coordinates in-person and virtual meeting arrangements: gathers topics and materials, creates agendas, and manages associated technology and related needs, including catering, Teams broadcasts, etc.
- Supports project-related needs, including meeting minutes/action items and follows up as needed.
- Orders office supplies and maintains appropriate records, files, and documentation.
Benefits
- Medical, Dental, Vision Insurance
- 401k, With Matching Contributions
- Short-Term/Long-Term Disability Insurance
- Health Savings Account (HSA)/Health Reimbursement Account (HRA) Options
- Paid Time Off
- Tuition Reimbursement
- Growth Opportunities
- Discounted RTD Passes, with convenient office location off RTD Light Rail (Dry Creek Exit)
- On-site Café with Catering Option for Busy Lifestyles
- 24/7/365 On-site Gym and Lockers, Free for Use to All Employees!
- Bike Racks
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
