Executive Assistant to VP for Government Affairs & Director, MIT Washington, DC Office

MIT • Washington, DC

3d • Onsite

About The Position

EXECUTIVE ASSISTANT TO VICE PRESIDENT FOR GOVERNMENT AFFAIRS AND DIRECTOR, MIT WASHINGTON DC OFFICE , Office of the President , provides complex and diverse administrative support to the Vice President for Government Affairs and Director of the MIT Washington Office, including travel, meeting/calendar management, and phone coverage; supports the Senior Policy Advisor and Policy Associate with travel arrangements, expense reporting, and meeting registration; provides support to the Vice President when VP travels to the Cambridge, MA campus; reviews, triages, and files all incoming emails for the VP; works closely with the Operations and Communications Manager; serves as main points of contact for the Washington Office; assists with logistics of Office programs and events (i.e. internship programs and congressional seminars), including creating invitations, tracking responses, registering attendees, identifying locations, coordinating AV set-up, organizing travel, distributing program materials, and arranging for catering; and help maintain the databases containing important contacts for the office.

Requirements

• A minimum of seven years of administrative, office, or related experience
• High school diploma or equivalent
• Knowledge of Capitol Hill and the operations of the federal government
• Excellent organizational and administrative skills and the ability to respond quickly to shifting priorities
• Excellent interpersonal skills
• Ability to build and maintain strong relationships with the internal and external community
• Strong communication skills, initiative, accuracy, and reliability
• Ability to work independently and with others in the office to handle sensitive and confidential matters
• Excellent computer skills, with Macintosh experience preferred
• Knowledge of Word and Excel

Nice To Haves

• Bachelor’s degree
• Knowledge of PowerPoint, Adobe design tools
• Strong internet research skills

Responsibilities

• Provides complex and diverse administrative support to the Vice President for Government Affairs and Director of the MIT Washington Office, including travel, meeting/calendar management, and phone coverage
• Supports the Senior Policy Advisor and Policy Associate with travel arrangements, expense reporting, and meeting registration
• Provides support to the Vice President when VP travels to the Cambridge, MA campus
• Reviews, triages, and files all incoming emails for the VP
• Works closely with the Operations and Communications Manager
• Serves as main points of contact for the Washington Office
• Assists with logistics of Office programs and events (i.e. internship programs and congressional seminars), including creating invitations, tracking responses, registering attendees, identifying locations, coordinating AV set-up, organizing travel, distributing program materials, and arranging for catering
• Helps maintain the databases containing important contacts for the office

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED