Executive Assistant (Temp)

Bullhorn • Boston, MA

13d • $45

About The Position

Bullhorn's core purpose is to create an incredible customer experience, and the organization has a sharp focus on delivering very high quality products and services to its customers. The company culture is shaped by five Core Values: Ownership, Energy, Speed & Agility, Service, and Being Human. Each value, and its underlying definition, serves as a behavioral guide for employees as they interact with customers and fellow coworkers and is an embedded way of operating across our organization. Bullhorn is a fast-paced and dynamic environment where hard work and outstanding results are rewarded and celebrated. We value those that exhibit an eagerness to learn and a strong natural desire for continuous improvement and we encourage team members to stretch themselves, acknowledge challenges and learn from them. With a strong focus on growth, we provide ample opportunities for career development and prioritize promoting from within. We believe that leaders should care deeply about the development of their employees at all levels, emphasizing emotional intelligence and accountability. Our leaders collaborate closely to ensure the success of their teams, and we work together to achieve shared goals, creating a challenging and rewarding workplace for everyone. As an Executive Assistant, a typical day might include: Provide high-level administrative support to a group of 7 executives, maintaining regular weekly 1:1 engagements Manage complex, high-volume calendars, including scheduling, prioritization, and conflict resolution Coordinate and manage offsite meetings, including logistics such as visitor lists, conference space, catering, reservations, and rooming lists; be available to support setup at the Boston office Prepare and submit expense reports in Concur, ensuring accuracy, timeliness, and follow-up on approvals and invoices Arrange and manage executive travel using Concur, track schedules and budgets, and ensure all itineraries and logistics are reflected on executive calendars Serve as a professional point of contact for internal and external stakeholders while collaborating closely with the EA Admin team to manage communications and follow-ups Bullhorn's core purpose is to create an incredible customer experience, and the organization has a sharp focus on delivering very high quality products and services to its customers. The company culture is shaped by five Core Values: Ownership, Energy, Speed & Agility, Service, and Being Human. Each value, and its underlying definition, serves as a behavioral guide for employees as they interact with customers and fellow coworkers and is an embedded way of operating across our organization. We are a people-first culture where everyone’s contribution is valued and respected. We're looking for smart, forward-thinking individuals who aren't afraid to challenge the status quo and bring fresh perspectives to the table. If you're someone who thrives in a casual, yet fast-paced and agile environment, we'd love to have you join us.

Requirements

• You have 2+ years of previous executive assistant experience
• You have a strong computer literacy and are comfortable using Google products
• You possess a high degree of discretion for sensitive projects
• Your communication skills are excellent
• You thrive in a detail-oriented role and are skilled at prioritizing tasks and managing your time and that of the executive
• You bring calm to a challenging workload

Nice To Haves

• Experience with SAP Concur is a plus

Responsibilities

• Provide high-level administrative support to a group of 7 executives, maintaining regular weekly 1:1 engagements
• Manage complex, high-volume calendars, including scheduling, prioritization, and conflict resolution
• Coordinate and manage offsite meetings, including logistics such as visitor lists, conference space, catering, reservations, and rooming lists; be available to support setup at the Boston office
• Prepare and submit expense reports in Concur, ensuring accuracy, timeliness, and follow-up on approvals and invoices
• Arrange and manage executive travel using Concur, track schedules and budgets, and ensure all itineraries and logistics are reflected on executive calendars
• Serve as a professional point of contact for internal and external stakeholders while collaborating closely with the EA Admin team to manage communications and follow-ups

Benefits

• Benefits eligibility effective DAY ONE including Medical, Dental, Vision, 401(k), 401(k) Match, and more
• Unlimited Planned Paid Time Off
• Global Mental Health Support
• On-Demand Learning & Development
• Quarterly paid volunteer days
• Lucrative Employee Referral Program (eligible for prior to your first day)
• Company-wide mentor program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees