Executive Assistant

PVH • New York, NY

12d • Hybrid

About The Position

We are brand builders who focus our passion and creativity to build Calvin Klein and TOMMY HILFIGER into the most desirable lifestyle brands in the world and at the same time position PVH as one of the best-performing brand groups in our sector. Guided by our values and enabled by our scale and global reach, we are driving fashion forward for good, as one team with one vision and one plan. That’s the Power of Us, that’s the Power of PVH+. One of PVH’s greatest strengths is our people. Our collective desire is to create a workplace environment where every individual is valued, and every voice is heard, and we are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging. Learn more about Inclusion & Diversity at PVH here . About the Role: We are seeking a highly organized and detail-oriented Executive Assistant to support senior leadership. This individual will manage confidential information with discretion, coordinate various administrative functions, and facilitate smooth operations for the team. The ideal candidate will be a proactive, resourceful professional with experience in a fast-paced corporate environment, particularly supporting two SVP- level executives, and other IT level executives on the team. The Executive Assistant (EA) is responsible for providing administrative support to the Information Technology group, specifically to two Senior Vice President level executives as well as back-up support to other IT Leadership Team Executives as needed. The Executive Assistant position requires advanced interpersonal, organizational, and technical administrative skills. Accuracy and the ability to work with others and operate across locations, within local geographic area (NJ/NY) and globally, are of particular importance in this position. The IT organization is global, with locations around the world, and the EA must be able to manage seamlessly across time zones. The Executive Assistant provides direct support to SVP’s and other IT Executives on the team, in the areas of: calendar management; international travel coordination; invoice processing; new associate and consultant onboarding including space, equipment, and network access; space planning and ordering/coordinating meals for large group/team meetings.

Requirements

• Proven experience supporting executives at the VP level or above.
• Extensive experience in calendar management and organizing international travel.
• Proficiency in managing different time zones and working with international teams.
• Strong time management, organizational and multitasking skills, with the ability to prioritize effectively.
• Excellent written and verbal communication, maintaining a high level of professionalism.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and calendar management software.
• Detail-oriented with a high level of accuracy.
• Ability to work independently, manage multiple priorities, and handle changing demands.
• Strong knowledge of travel logistics for both domestic and international travel.
• Ability to prepare and manage electronic expense reports and corporate credit card accounts, with preference for experience with Concur.
• Availability to work after hours or on weekends, if needed — though only on rare occasions
• Must thrive in a fast-paced environment, managing multiple tasks and stakeholders simultaneously.
• Strong interpersonal skills and the ability to maintain a positive, cooperative attitude while under pressure.
• Able to act independently, follow instructions, and adjust to changing priorities while maintaining attention to detail.
• Capable of working in a dynamic, fast-paced setting with frequent adjustments to priorities.
• Occasional travel to NJ office locations may be required.
• This role requires flexibility and the ability to balance numerous tasks and responsibilities.
• The successful candidate will be a self-starter who can manage competing priorities while maintaining strong communication and organizational skills.

Nice To Haves

• Preferred experience within large, multi-brand corporate environments.
• Bachelor’s Degree (or equivalent) preferred.

Responsibilities

• Manage complex calendars for three leaders, including scheduling meetings, updating meeting locations, and communicating meeting logistics to executives and attendees.
• Coordinate domestic and international travel logistics, including but not limited to flight bookings, hotel accommodations, transportation, and visa arrangements.
• Create detailed travel and meeting agenda.
• Function as a liaison between the executives, internal teams, and external partners, maintaining strong relationships and effective communication channels.
• Assist in the coordination and planning of conferences, and meetings, handling logistics, catering, and other arrangements.
• Confidentiality Management: Handle sensitive information with the utmost discretion, ensuring confidentiality in accordance with company policies.
• Collaboration: Work closely with other EAs to ensure seamless operations across departments.
• New Hire Onboarding: Coordinate logistics for new hires, including equipment setup, network access requests, space planning, phone setup, building access, and updates to IT intranet and contact lists (including operations, business continuity, vendors, and business partners).
• Meeting Support: Attend staff meetings, track action items, and facilitate scheduling with team members.
• Keep teams updated on administrative matters.
• Vendor Correspondence: Manage communication with vendors as required for various administrative needs.
• Manage budget allocations for planning events, off-site meetings, and team lunches/dinners, ensuring all expenses are within approved limits.

Benefits

• Competitive pay, bonus programs, best in class medical insurance, vision insurance, dental insurance, life insurance, disability insurance, and more.
• An above-market 401(k) contribution to help our eligible associates save for retirement.
• Generous company-paid holidays, paid time off, hybrid working arrangements, volunteer opportunities, seasonal hours, and flexible work schedules.
• A variety of wellbeing tools and programs such as, Headspace membership, reimbursement for fitness memberships and/or digital meditation subscriptions, and the opportunity to earn up to $200 a year in rewards for exercising and participating in healthy activities.
• Access to services for childcare, elder care, adoption preparation, pet care, plus reimbursement for backup care when your regular plans fall through.
• Receive support for continued education including tuition reimbursement.
• Shop at our company outlets and e-commerce sites at a discount.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level