Executive Assistant - Global Head of Markets

BNY Mellon • New York, NY

2d • $75,000 - $160,000

About The Position

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We’re seeking a future team member for the role of Executive Assistant to support our Global Head of Markets. This role is located in New York, NY. In this role, you’ll make an impact in the following ways: Provide administrative and executive support in a fast-paced environment Proactively manage a complex calendar with intention: Confirming participants ahead of meetings Verifying locations and video links Ensuring pre-reads and materials are prepared in advance Serve as a gatekeeper to ensure executive’s schedule is followed and respected; liaison to maximize executive’s focus on priorities Maintain an extremely detailed calendar, thinking proactively about scheduling needs and prioritizing meeting requests and related logistics Work closely and effectively with the executive to keep them informed of upcoming commitments and responsibilities both professionally and personally Prioritize requests requiring interaction with both internal and external stakeholders to coordinate a variety of meetings Book and coordinate domestic and international travel arrangements including detailed itineraries Prepare and submit expense reports in a timely manner Help coordinate team activities, conferences, events, townhalls, including WebEx conferences and large-scale virtual meetings – often partnering with others, but always taking responsibility for the outcome Support day-to-day needs that keep the executive operating at their best – including coffee runs, lunch is on time between meetings, or managing external commitments Manage both planned and last-minute requests with discretion and poised execution Bring a growth mindset – comfortable wearing multiple hats, pitching in as needed

Requirements

• 2-5 years of experience supporting senior level executives or in a fast-paced support role
• Bachelor's degree or equivalent experience preferred
• Excellent communication skills and the ability to build rapport across teams and levels
• High degree of professionalism, sound judgment and agility in changing schedules
• Strong organizational skills with a proactive, can-do attitude
• The candidate must be proficient using the Microsoft Office including Outlook, Word, Excel and PowerPoint

Responsibilities

• Provide administrative and executive support in a fast-paced environment
• Proactively manage a complex calendar with intention
• Serve as a gatekeeper to ensure executive’s schedule is followed and respected
• Maintain an extremely detailed calendar
• Work closely and effectively with the executive to keep them informed of upcoming commitments and responsibilities both professionally and personally
• Prioritize requests requiring interaction with both internal and external stakeholders to coordinate a variety of meetings
• Book and coordinate domestic and international travel arrangements including detailed itineraries
• Prepare and submit expense reports in a timely manner
• Help coordinate team activities, conferences, events, townhalls, including WebEx conferences and large-scale virtual meetings
• Support day-to-day needs that keep the executive operating at their best
• Manage both planned and last-minute requests with discretion and poised execution
• Bring a growth mindset – comfortable wearing multiple hats, pitching in as needed

Benefits

• BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy.
• We provide access to flexible global resources and tools for your life’s journey.
• Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level