Executive Assistant - HPE Networking

Hewlett Packard Enterprise • Spring, TX

6d • $45 - $90 • Hybrid

About The Position

Executive Assistant - HPE Networking This role has been designed as ‘Hybrid’ with an expectation that you will work on average 2 days per week from an HPE office. Who We Are: Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today’s complex world. Our culture thrives on finding new and better ways to accelerate what’s next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE. Job Description: The Executive Assistant for HPE Networking will provide end‑to‑end executive support for the VP of Business Operations. Own complex calendar management, meeting agendas and materials, decision and action tracking, executive communications, travel/expenses, and cross‑functional coordination with Finance, HR, Legal, Product, Sales Ops, Supply Chain, and PMO. Operate independently, prioritize effectively in a fast‑moving environment, and maintain strict confidentiality while resolving issues quickly. What you’ll do: Executive operations & calendar leadership Own complex, dynamic calendar orchestration across global time zones; proactively prioritize meetings against strategic objectives, deadlines, and executive energy management. Coordinate the weekly/quarterly operating cadence (staff meetings, QBRs, portfolio and program reviews, budget checkpoints), including agendas, materials, attendees, pre‑reads, and time‑boxed follow‑ups. Meeting preparation, content, and follow‑up Prepare briefing notes, talking points, and executive decks; distill inputs from Finance, HR, Legal, Product, Sales Ops, Supply Chain, and PMO into clear, executive‑ready content. Capture decisions and action items; track deliverables to closure with owners, elevating risks and dependencies early. Communications & stakeholder engagement Draft internal communications, announcements, and updates on behalf of the VP; ensure clarity, tone, and timing align to business priorities. Serve as a liaison to senior leaders, external partners, and customers; triage inbound requests, protect executive focus, and maintain confidentiality. Budget, headcount, and vendor process support Support budget cycle tasks (tracking OPEX, travel, vendor invoices, POs) and partner with Finance on variance explanations. Coordinate headcount planning activities (req creation, interview scheduling, onboarding logistics) with Talent Acquisition and HR, maintaining accurate records and timelines. Travel & logistics Plan complex domestic/international travel (itineraries, visas, conferencing logistics); reconcile and submit expense reports accurately and on time. Team enablement & administrative leadership Mentor and coordinate work across administrative staff supporting the Biz Ops org; standardize processes, templates, and best practices. Continuously improve administrative workflows and knowledge repositories (playbooks, trackers, shared drives). Qualifications: Required 9+ years of executive‑level administrative support (VP/SVP or above), or equivalent combination of experience and education. Mastery in complex calendar management, executive communications, meeting prep/follow‑up, confidential information handling, and cross‑functional coordination. Expert proficiency with Microsoft 365 (Outlook/Teams/Excel/PowerPoint/OneDrive/SharePoint). Ability to operate independently, exercise sound judgment, and resolve novel, complex situations. Preferred Experience supporting Business Operations (COO/Operations/Transformation/PMO) executives. Familiarity with enterprise systems for budgeting, procurement, and HR (e.g., Workday, Ariba/Coupa, Salesforce/Smartsheet or equivalent). Strong data orientation—able to compile metrics and dashboards (e.g., meeting throughput, action closure rates, SLA adherence). Bachelor’s degree or relevant professional development.

Requirements

• 9+ years of executive‑level administrative support (VP/SVP or above), or equivalent combination of experience and education.
• Mastery in complex calendar management, executive communications, meeting prep/follow‑up, confidential information handling, and cross‑functional coordination.
• Expert proficiency with Microsoft 365 (Outlook/Teams/Excel/PowerPoint/OneDrive/SharePoint).
• Ability to operate independently, exercise sound judgment, and resolve novel, complex situations.

Nice To Haves

• Experience supporting Business Operations (COO/Operations/Transformation/PMO) executives.
• Familiarity with enterprise systems for budgeting, procurement, and HR (e.g., Workday, Ariba/Coupa, Salesforce/Smartsheet or equivalent).
• Strong data orientation—able to compile metrics and dashboards (e.g., meeting throughput, action closure rates, SLA adherence).
• Bachelor’s degree or relevant professional development.

Responsibilities

• Executive operations & calendar leadership Own complex, dynamic calendar orchestration across global time zones; proactively prioritize meetings against strategic objectives, deadlines, and executive energy management.
• Coordinate the weekly/quarterly operating cadence (staff meetings, QBRs, portfolio and program reviews, budget checkpoints), including agendas, materials, attendees, pre‑reads, and time‑boxed follow‑ups.
• Meeting preparation, content, and follow‑up Prepare briefing notes, talking points, and executive decks; distill inputs from Finance, HR, Legal, Product, Sales Ops, Supply Chain, and PMO into clear, executive‑ready content.
• Capture decisions and action items; track deliverables to closure with owners, elevating risks and dependencies early.
• Communications & stakeholder engagement Draft internal communications, announcements, and updates on behalf of the VP; ensure clarity, tone, and timing align to business priorities.
• Serve as a liaison to senior leaders, external partners, and customers; triage inbound requests, protect executive focus, and maintain confidentiality.
• Budget, headcount, and vendor process support Support budget cycle tasks (tracking OPEX, travel, vendor invoices, POs) and partner with Finance on variance explanations.
• Coordinate headcount planning activities (req creation, interview scheduling, onboarding logistics) with Talent Acquisition and HR, maintaining accurate records and timelines.
• Travel & logistics Plan complex domestic/international travel (itineraries, visas, conferencing logistics); reconcile and submit expense reports accurately and on time.
• Team enablement & administrative leadership Mentor and coordinate work across administrative staff supporting the Biz Ops org; standardize processes, templates, and best practices.
• Continuously improve administrative workflows and knowledge repositories (playbooks, trackers, shared drives).

Benefits

• Health & Wellbeing We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.
• Personal & Professional Development We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have — whether you want to become a knowledge expert in your field or apply your skills to another division.
• Unconditional Inclusion We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees