Executive Assistant , Home Appliances

Sharp Electronics Corp. • Montvale, NJ

9d • $85,000 - $94,000 • Onsite

About The Position

Reporting directly to the President of Sharp Home Appliance Divison, the Executive Assistant is responsible for providing administrative support to the President and key executives of the SEMCA division within SHCA. From time-to-time there will be special projects that may also be assigned. This position is an in-office role, based in Montvale, NJ.

Requirements

• Must have a minimum of 5 years of administrative experience in support of executive level management.
• Must be proficient in Microsoft Office Suite (Word, Excel PowerPoint, Outlook, Teams) and able to adapt to various computer software.
• Must act as a poised ambassador for the President and SHCA, consistently projecting competence, diplomacy, and a positive demeanor in all interactions with internal and external stakeholders.
• Excellent communication skills, both verbal and written.
• Excellent interpersonal skills required with the ability to quickly build rapport with internal and external partners.
• Must be optimistic, reliable and have a can-do attitude.
• Ability to prioritize, multi-task and meet deadlines.
• Must be well organized.
• Ability to operate in an autonomous fashion with minimum guidance and direction.
• Ability to exercise independent judgment.
• All applicants must be authorized to work in the US without sponsorship.
• All applications must include compensation expectations in order to be considered.
• Local candidates only, please.

Nice To Haves

• Familiarity with SAP a plus.

Responsibilities

• Provide administrative support to the President and Senior Executives, including proactive calendar management, meeting coordination, and follow‑up on action items for leaders and key team members.
• Make complex domestic and international travel arrangements and reservations for the President and other Senior Executives, including itineraries, changes, and related logistics.
• Prepare, submit, and track T&E reports electronically in the expense reporting system for the President and other Senior Executives, ensuring accuracy and timely reimbursement.
• Handle phone calls, correspondence, and customer inquiries directed to the President, coordinating with Service & Support to investigate issues, communicate with customers, and manage follow‑up to resolution.
• Protect the confidentiality of personnel information, including salary, bonus, and other sensitive business matters.
• Assist in editing spreadsheets and presentations for meetings.
• Perform general administrative functions for the department, including coordinating copier supplies and maintenance, and other general office activities.
• Order, track, and inventory office supplies for the department.
• Maintain and update department documents, including executive bios and organizational charts for SHCA (to reflect current structure, reporting lines and headcount changes).
• Plan and organize internal team meetings and sales meetings, including scheduling, conference room/venue booking, room set‑up, A/V needs, and food and beverage arrangements.
• Coordinate team dinners and executive hosting events, managing locations, menus, guest lists, and on‑site logistics to deliver a professional experience.
• Assist with trade show planning as needed, including coordinating logistics and managing the reception area for larger shows such as CES and KBIS to ensure a professional and welcoming presence.
• Maintain and reconcile P‑Card purchases, preparing and submitting monthly reports in the expense reporting system in line with company policies.
• Create Requests for Approval (RFAs) for projects with P&L impact, ensuring all required documentation is assembled and properly routed for review and approval.
• Support new vendor set‑ups by collecting required documentation, coordinating with Corporate Procurement, and ensuring accurate set‑up in SAP and related systems.
• Store and maintain organized files for all active SEMCA vendor contracts, ensuring records are current, accessible, and compliant with company standards.
• Assist with onboarding for new SEMCA employees, including coordinating schedules, materials, access, and introductory meetings to ensure a smooth start.
• Serve as a central administrative resource for the team, helping connect employees to the right people, tools, and processes across the organization.

Benefits

• Comprehensive, family-friendly healthcare plans (medical, dental, vision).
• 401k retirement plan with a competitive match and plenty of financial support tools.
• Employee Assistance Plan to care for you and your family's mental and behavioral health, balance, and support.
• Financial protection for you and your family (life insurance and disability insurance)
• Rewarding and holistic wellness program.
• Training, professional development, and mentorship
• Full suite of voluntary insurance benefits for financial planning (auto, home, ID protection and legal)
• Dynamic culture eager to innovate, enhance diversity, and work smarter.
• Sharp Electronics Corporation is an equal opportunity employer – minority – female – disability - veteran.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees