Executive Assistant - APLA Operations

Nike • Beaverton, OR

7d

About The Position

As our Executive Assistant, you will support Vice President of Nike APLA Operations. WHO WE ARE LOOKING FOR We’re looking for an Executive Assistant who has demonstrated that they are capable of working in a fast-paced, results-oriented environment. Executive Assistants frequently act as thought partners for their leaders, and are a source of knowledge for the team, making strategic thinking and a keen attention to detail critical. To be successful in this role, you will bring strong organization skills, the ability to prioritize multiple tasks and at times work through high levels of ambiguity independently. You take pride in your work and proactively take the initiative to follow-through on requests until completion. You can work effectively with a variety of personalities at many levels and make connections in and across teams. You work at the pace of the business, communicate effectively and efficiently and understand how prioritize to appropriately handle highly confidential and sensitive information.

Requirements

• Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
• Minimum of 3 - 5 years of administrative work experience required
• At least 1 year of experience supporting a Sr. Director, VP or higher-level executive within a matrixed corporate environment
• Excellent verbal & written communication skills
• Strong reading, writing, math and communication skills
• Proven experience and success working with a variety of high-profile stakeholders (examples: Executive leadership team members or Nike sponsored athletes and collaborators, etc.)
• Ability to work independently as a self-starter and as part of a team making connections in and across teams as you go.
• Exceptional attention to detail and problem-solving skills.
• Ability to thrive in a fast-paced environment and adapt to changing priorities.
• Comfort working through ambiguity.
• Previous experience with event planning.
• Experience with budget creation/management and planning proposals preferred.
• Proficient in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams).
• Experience with Keynote a plus, not required.
• Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
• Exercise discretion and independent judgement when handling confidential and sensitive information.
• Prior experience handling sensitive and confidential information is preferred.
• Ability to occasionally work outside of core business hours
• Previous Nike work experience is strongly preferred

Nice To Haves

• Experience with Keynote a plus, not required.
• Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
• Prior experience handling sensitive and confidential information is preferred.
• Previous Nike work experience is strongly preferred

Responsibilities

• Calendar Management: Coordinate and manage the leader’s schedule, ensuring timely appointments and meetings proactively resolving calendaring conflicts where possible without the involvement of the leader
• Communication: Serve as the primary point of contact between the leader and internal/external stakeholders. Handle email correspondence, responding to inquiries that do not require the VP's involvement promptly and professionally; highlight actionable items and respond when possible.
• Meetings & Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed. Supporting any documentation before, during and/or after to ensure objectives of the meeting / event are met. Assist in coordination of materials and information for high visibility meetings/events, internally and externally, including Board of Director meetings.
• Travel Arrangements & Expense Report Management: Make complex domestic and international travel arrangements. Complete and review expense reports in a timely manner.
• Document Preparation/Organization, Presentation & Information Sharing: Draft, review, organize important documents, reports and presentations. At times you may also present and share these documents and/or presentations with the appropriate leaders and teammates accordingly.
• Project Support: Assist in the planning and execution of special projects, ensuring deadlines are met and objectives are achieved.
• Confidentiality: Maintain the highest level of confidentiality regarding sensitive and proprietary information and decisions made by the leaders. Use discretion at all times.
• Office Environment & Teammate Onboarding: Onboard new hires, prep workspaces, equipment, office supplies and schedule meet and greets with the team. Additionally, you may also train and mentor other administrative hires as needed.
• Culture Building & Team Meeting/Offsite Support: Coordinate team/company events, including staff meetings, team-building activities, offsites and other functions to help the team build connections to each other, their leader, the environment and Nike. Support team plans, projects, activations or other deliverables as needed. Serve as the main point of contact for administrative questions or escalations from other administrative assistants on the team; may coordinate admin staff meetings and share relevant information as appropriate

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 5,001-10,000 employees