Executive Assistant

AmTrust Financial Services•Boston, MA

13d•$22 - $44•Hybrid

About The Position

AmTrust Financial Services is seeking a highly organized and proactive Executive Assistant / Office Manager to provide comprehensive support to two senior leaders: · Executive Vice President and Head of Commercial Lines · Executive Vice President of Field Operations/Distribution This role is critical to ensuring smooth operations for the executive office and requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Proven experience as an Executive Assistant, Office Manager, or similar role supporting senior leadership.
Strong organizational and multitasking skills with attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
Ability to learn and become an expert in new online systems including travel, expense and HR systems.
Ability to work independently and handle sensitive information with discretion.

Nice To Haves

Experience in the insurance or financial services industry.
Familiarity with managing multiple executives simultaneously.

Responsibilities

Manage complex calendars, schedule meetings, and coordinate travel arrangements for both executives.
Prepare presentations, reports, and meeting materials; ensure accuracy and professionalism.
Handle confidential information with discretion and maintain a high level of professionalism.
Oversee day-to-day office operations, including vendor coordination, supplies, and facilities management.
Serve as the primary point of contact for internal and external stakeholders.
Organize team events, offsites, and executive meetings.
Draft and manage correspondence, including emails and memos, on behalf of executives.
Act as a liaison between executives and internal teams to ensure timely follow-up on key initiatives.
Assist with special projects, including research, data analysis, and preparation of executive summaries.
Track deadlines and deliverables to ensure alignment with organizational goals.
Maintain expense reports and budgets for executive activities.
Implement efficient filing and document management systems.