Executive Assistant - Remote Portland OR preferred but not required

Compassion & Choices • Portland, OR

2d • $80 - $90 • Remote

About The Position

Compassion & Choices
is seeking an experienced Executive Assistant to help advance our advocacy, medical outreach and education efforts across the country.

This role is responsible for providing high-level administrative, operational, and strategic support to the President/Chief Executive Officer. This role serves as a trusted partner by protecting leadership capacity through managing complex scheduling, communications, and organizational priorities, while exercising sound judgment, discretion, and initiative. The ideal candidate is proactive, detail-oriented, and capable of operating in a fast-paced executive environment with professionalism and confidentiality, while also able to build productive, collaborative workplace relationships to ensure leadership decisions be operationalized.

This is a full-time, remotely-located, paid position reporting to the President/CEO. Compensation offered will be commensurate with experience. We offer excellent benefits including employer-shared medical and dental insurance premiums, employer-paid short- and long-term disability, life and accidental death & dismemberment insurance, flexible spending account for medical and child care, commuter pre-tax benefit, eligibility to participate in 401K with generous 5% employer match and 100% vested at time of eligibility, 12 paid holidays, 17 PTO days first year, and personal days.

Requirements

• Bachelor’s degree or equivalent professional experience required
• 3-5 years prior experience supporting a senior executive or C-suite staff member in an administrative role.
• Strong written and verbal communication skills with a professional, polished presence.
• Proficiency with Microsoft Office, Google Workspace, Adobe Acrobat and virtual meeting platforms; experience with project management tools is a plus.
• High level of discretion, integrity, and emotional intelligence.
• Exceptional organizational, time-management, and multitasking skills.
• Values: Must be energized by the idea of working at an organization with the following values: Compassionate in our conviction that dying patients should be free of unwanted treatment, suffering or outside interference. Respectful of the autonomy of individuals to decide what end-of-life options are best for them and their family. Courageous in our willingness to confront the toughest end-of-life health challenges, disrupt the broken status quo and protect an individual’s right to self-determination. Credible in all our education, advocacy and partnerships — our efforts are grounded in objective research and demonstrable facts. Resilient in our capacity to respond to opportunities and threats in the movement so that we can achieve our vision as quickly as possible.

Nice To Haves

• Experience in nonprofit, healthcare, legal, or related mission-driven environments strongly preferred.

Responsibilities

• Manage and coordinate the President/CEO’s complex calendar, including scheduling meetings, travel, and events with a focus on strategic prioritization.
• Act as a central communication conduit for the President/CEO, ensuring priorities, decisions, and context are clearly communicated to relevant stakeholders in a timely and professional manner.
• Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for meetings and public engagements.
• Coordinate leadership meetings, including developing agendas, producing or requesting materials, recording minutes, and ensuring follow-up actions.
• Prepare concise project and task status updates and summaries for the CEO and leadership team.
• Reinforce accountability by tracking decisions made in leadership meetings and following up to verify they are executed.
• Collaborate with senior leadership and cross-functional teams to support organizational priorities.
• Support strategic initiatives by conducting research, tracking action items, and ensuring project milestones are met.
• Handle sensitive and confidential information with the highest level of discretion.
• Streamline administrative processes and recommend improvements to enhance executive and organizational efficiency.
• Assist with event planning and logistics for executive and company functions as needed.
• Support of all C&C efforts as requested; including, but not limited to, activities such as identifying prospects, briefing donors, alerting staff of fundraising opportunities, reaching out to donors, participating in phone-athons, etc.
• Timely and accurate completion of related reports (such as company credit card statement, performance reviews, time cards, etc.).
• Demonstrates commitment to and active support of C&C’s DEIB program.
• Travel as necessary (likely no more than 10%, subject to change)
• Other duties as required.

Benefits

• employer-shared medical and dental insurance premiums
• employer-paid short- and long-term disability
• life and accidental death & dismemberment insurance
• flexible spending account for medical and child care
• commuter pre-tax benefit
• eligibility to participate in 401K with generous 5% employer match and 100% vested at time of eligibility
• 12 paid holidays
• 17 PTO days first year
• personal days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level