Part-Time Remote Executive Assistant

Check Off Your List•Columbus, OH

1d•$20•Remote

About The Position

Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth. COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most – their business. We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds - work from home without the isolation! This is a remote position (seeking employees based in Florida, Georgia, Maine, Ohio, Texas) reporting to the Manager of how everyone assistants. This role will start at 20+ hours a week and can quickly grow from there. Objectives of the Role: Assist clients as directed Maintain client relations and refine internal processes that support COYL and clients Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld Daily and Monthly Responsibilities (dependent on client needs): Manage the professional and personal needs for various clients Track detailed records in timekeeping system Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company Organize client communications Answer phones for clients and relay messages Plan client events Respond to all requests within a maximum of 4 business hours Navigate priorities while multi-tasking All other tasks as needed

Requirements

4 years of experience in an administrative role reporting directly to senior management
Experience in real estate support
Experience supporting brokers
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep various companies’ confidences
Promptness and a motivated self-starter
Confident and professional phone presence
Available to help with urgent requests

Nice To Haves

Experience developing internal processes and filing systems
Associates or above degree in administration; or equivalent experience
Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.

Responsibilities

Assist clients as directed
Maintain client relations and refine internal processes that support COYL and clients
Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
Manage the professional and personal needs for various clients
Track detailed records in timekeeping system
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
Organize client communications
Answer phones for clients and relay messages
Plan client events
Respond to all requests within a maximum of 4 business hours
Navigate priorities while multi-tasking
All other tasks as needed