Executive Assistant, HMI

CDS Global•New York, NY

6d•$90,000 - $120,000•Hybrid

About The Position

Step into a high-impact role at the center of a global media powerhouse, where your ability to anticipate needs, streamline operations, and connect teams will directly support executive leadership on an international stage. About Hearst Magazines (Why Us?) Hearst Magazines’ portfolio of more than 30 iconic brands in the U.S.—including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper’s BAZAAR, and Popular Mechanics — inspires, entertains, and builds new and bold experiences for an engaged and growing audience across digital, video, social and print, reaching nearly 130 million readers and site visitors each month. With sophisticated content creation, cutting-edge technology, and industry-leading data capabilities, we make media and products that move people across all platforms. We are a global media company that publishes nearly 200 magazine editions and 175 websites around the world—and together, we are shaping what’s next.

Requirements

At least 5 plus years of proven experience supporting senior executives in a fast-paced, global support function
Exceptional organizational and time-management skills, with the ability to manage competing priorities across regions, working across different time zones/regions
Strong communication and collaboration skills, with experience working across diverse, international teams
High level of discretion, sound judgment, and professionalism when handling sensitive information
Proficiency in tools such as Microsoft Office Suite, Google Workspace, Zoom, and presentation software
Resourceful, proactive, and solutions-oriented with the ability to work independently
Strong attention to detail and ability to execute with accuracy under pressure
Adaptable and comfortable navigating a dynamic, fast-evolving environment
Hybrid role based in New York City with a minimum of 4 days per week in-office

Responsibilities

Provide high-level administrative support to the Hearst Magazines International President (HMI), ensuring seamless day-to-day operations
Manage complex global calendars, meetings, and scheduling across multiple time zones and priorities
Coordinate international travel arrangements, detailed itineraries, and logistics
Prepare, proofread, and organize presentations, reports, and key documents with a high degree of accuracy
Serve as a central point of contact for internal and external stakeholders across regions, fostering strong communication and alignment
Track expenses, support budget management, and handle financial reporting tasks
Coordinate global projects and initiatives, ensuring timelines, deliverables, and communications stay on track
Handle confidential information with discretion and professionalism
Travel with the executive internationally and domestically as needed to support meetings, events, and international business initiatives

Benefits

Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match.

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