Executive Assistant, Middle Mile Planning and Optimization

Amazon • Bellevue, WA

3d

About The Position

Are you always looking around corners and anticipating needs? Do you believe
that details matter and want to support a highly engaged team?

We are looking for an exceptionally bright, well organized and self-motivated
Executive Assistant to support our VP, and become part of our Seller Fulfillment
Services Team in Bellevue, WA.

We are seeking a driven, bright, and motivated individual with a history of high
performance to support our organization. This exciting role requires superior
attention to detail, great organization and prioritization skills, the ability
to plan ahead and to meet tight deadlines, all while juggling multiple critical
requests.

A high level of integrity and discretion in handling confidential information,
and professionalism in dealing with leaders (at and outside Amazon) is
important, as is the ability to be flexible and change direction seamlessly. The
successful candidate will possess the ability to complete complex tasks and
projects quickly with little guidance, react with appropriate urgency to
situations that require a quick turnaround, and want to take on varied and
exciting new projects and learn new skills. You’ll need to take effective action
without having to know the total picture, and efficiently and proactively solve
difficult or complex problems that affect people within the department or other
related groups.

Your role as an Executive Assistant supporting a VP running all of Amazon
Freight & MMPO is dynamic and fast-paced. Amazon Freight creates and spins a new
flywheel based on a core internal competency—line haul transportation—by
offering truckload transportation as a service to external customers. This
service benefits Amazon's transportation network by onboarding complementary
external customer freight (demand) to Amazon's own trailer network (supply). The
increased demand density creates opportunities to build more optimal tours,
decreasing empty miles, increasing loaded drive time, and offsetting
transportation costs through external revenue. Throughout your day, you manage
complex calendars by validating meeting proxies, protecting focus time and lunch
blocks, and exercising sound judgment to triage meeting requests based on
strategic importance. You coordinate comprehensive travel arrangements including
preferred airline and seat selections, hotel bookings, ground transportation,
and destination logistics while building strategic relationships with other EAs
across TTS for effective calendar negotiation. You attend business reviews to
understand your team's priorities, process expense reports through SAP Concur,
and handle real-time itinerary adjustments. The role demands grace under
pressure with gear-switching capability as you balance autonomous
decision-making with leader priorities while managing relentless meeting
schedules.

Amazon Freight & MMPO Amazon Freight creates and spins a new flywheel based on a
core internal competency (line haul transportation) by offering truckload
transportation as a service to external customers. This service benefits
Amazon’s transportation network by onboarding complementary external customer
freight (demand) to Amazon’s own trailer network (supply). The increased demand
density creates opportunity to build more optimal tours, decreasing empty miles, increasing loaded drive time, and offsetting transportation costs through the external revenue.

Requirements

• Experience with Microsoft Office products and applications
• 5+ years of executive assistant experience

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations
• Plan and Manage executive domestic and international travel
• Manage timely expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on outstanding matters.
• Act as a liaison for direct reports
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team
• High judgment and decision making in an ambiguous environment
• Excellent communication (written and verbal) and interpersonal skills

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed