Executive Assistant - University Advancement

Tufts University • Medford, MA

4d • $33 - $46

About The Position

The Tufts University Advancement Division (UA) is a comprehensive development and alumni relations enterprise with a staff complement of approximately 200 full-time employees. Functional units within UA include development/fundraising, alumni relations, stewardship and donor relations, special events, gift processing, research and prospect management, gift planning, corporate and foundation relations, campaign management, and information systems and management.

UA's mission is to build strong, lifelong relationships with Tufts University's constituents, match donors' interests with the University's needs and priorities, and secure the financial resources necessary for Tufts to achieve excellence in teaching, research, and scholarship. The Division is strongly committed to serving the academic agenda of the University, creating a culture of philanthropy in the extended Tufts community, and pursuing excellence and best practices in its work. Integrity, collegiality, diversity, accountability, mutual trust, and respect for the individual as well as the intentions of our donors are the values that guide the Division's work.

Job Summary
Supports the work of the Vice President, Executive Director University Advancement and other senior advancement staff by carrying out complex executive administrative duties which include: managing and prioritizing a high volume of meeting requests on a very complicated, executive-level calendar; assisting in managing and prioritizing communications with internal and external constituencies; organizing and planning logistics of meetings, retreats, and other larger events; editing, proofreading, and composing correspondence and reports; participating in or leading assigned projects for the office; and organizing and planning complex and worldwide travel arrangements. Other duties as assigned.

Requirements

• Associate’s Degree or equivalent
• 3-5 years of related professional experience
• Superior written and oral communications skills
• Ability to work with confidential information and data
• Strong interpersonal skills Experience with databases
• Proficiency with Microsoft office- especially Excel and PowerPoint
• Experience managing budgets

Nice To Haves

• Bachelor’s Degree
• Experience in a not-for-profit or university setting

Responsibilities

• Manages and prioritizes executive’s schedule of meetings, including managing a high volume of overlapping requests.
• Prepares agendas and other materials (some confidential) for meetings.
• Drafts and refines correspondence and other communications.
• Participates in and manages special projects as required.
• Monitors the VP budget and ensures expenses are within prescribed budge
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree