Executive Assistant

Convergint

1d•$60,000 - $85,000

About The Position

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Executive Assistant to join our amazing culture. In this role, you will provide multi-faceted administrative support to ensure effective use of executive leaders’ time and productivity. You will handle a wide range of administrative support responsibilities, so this role requires a strong ability to prioritize, thrive when there is ambiguity, and implement your own processes and structure for success. This role is best suited to a self-starter who works independently. For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers. Who You Are You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. Each day you show up with a “can do” attitude and are respectful to all. You are able to work with and provide confidentiality. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Executive Assistant. You have been in a similar executive administrator role supporting the C-level team (or highest management in your organization) for 3+ years. Who We Are With 25 years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take immense pride in protecting the lives and assets of our customers and their communities with the solutions we provide. What you’ll do with “Our Support and Your Experience” Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.

Requirements

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Proven ability to contribute to the efficiency of our business by providing personalized and timely support to executive members.
Strong affinity for problem solving.
Proactive and assertive in as it comes to ensuring executive priorities are anticipated and acted upon with accuracy and detail in mind.
Desire to learn, understand, and apply solutions and improve processes.
Ability to build executive, colleague, and customer confidence and cultivate business relationships
Ability to adapt to business changes with the ability to influence others.
Advanced skills in Microsoft Office Suite and other office productive and communication tools.
Strong presentation and communication skills.
3+ years is a similar role.

Responsibilities

Manage communications and schedules for key executives and leaders inclusive of Vice Presidents and Executive Leadership.
Create executive and board presentations and other presentations as requested leveraging high level PowerPoint skills and other relevant tools and software.
Act as the point of contact among executives, employees, clients, and other external partners.
Manage information flow in a timely and accurate manner.
Manage executives’ calendars and set up meetings. Follow up on all correspondence and plans. Set triggers for executive follow up needed.
Make complex travel and accommodation arrangements.
Handle event planning for large scale and high-end company, customer, and community events inclusive of our company annual Nations Meeting, Leaders Meetings, Reward Trips, Trainings, Trade Shows, Customer events, etc.
Track expenses and prepare weekly, monthly, or quarterly reports.
Format information for internal and external communication – memos, emails, presentations, reports.
Take minutes during meetings as needed.
Perform other communication, reporting and support tasks as requested.