Executive Assistant

Bernalillo County•Albuquerque, NM

1d•$54,018 - $85,363

About The Position

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more. The Executive Assistant provides high-level administrative support to help the department achieve its mission and objectives. Coordinates a detailed calendar of meetings and activities, prioritizes assignments, and ensures timely follow-up and adherence to deadlines. Researches, analyzes, and compiles information for meetings and briefings. Assists with department operations to support efficient service delivery.

Requirements

Bachelor’s degree in Business Management, Business Administration, Public Administration, Urban Planning, or a related field.
Two (2) years of administrative or executive support experience, including experience supporting senior officials or executives.
Any equivalent combination of related education and/or experience may be considered for the above requirements.
Background must reflect database and spreadsheet experience.
Successful completion of a post-offer employment medical examination.
Adherence to all County safety guidelines.
Complete all FEMA training(s) assigned to this position.
Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.
Complete required supervisor training, if applicable.

Nice To Haves

Supervisory experience preferred.
Proficiency with Microsoft Office Suite and project management or records software.

Responsibilities

Coordinate a detailed calendar for management, including meetings, events, and activities that require follow-up.
Set priorities and communicate assignments to department staff to ensure timely completion and compliance with deadlines.
Research, analyze, and compile information for management review and use in meetings, briefings, and decision-making with internal and external stakeholders.
Represent management by providing accurate information, resolving complaints, interpreting policies, and responding to inquiries from elected officials, the media, and the public.
Assist with budget development, procurement coordination, and operational goals; track division performance, monitor expenditures, and support reconciliation efforts.
Draft, edit, and format documents including agenda items, resolutions, ordinances, RFPs, MOAs, contracts, reports, memoranda, and briefing materials.
Research and track items related to property valuation, legislation, hearings, and development activities; respond to inquiries from public officials and partner agencies.
Act as a liaison between department leadership and internal divisions, external partners, developers, and government entities.
Organize logistics and materials for meetings, advisory groups, and public engagement events.
Handle confidential personnel matters such as grievances and maintain confidential records and personnel files in accordance with policy.
Maintain official and confidential documents, legal correspondence, and records, including contracts and court-related materials, in coordination with legal and management staff.
Schedule training and travel; order supplies and services; and manage incoming and outgoing communications, including mail and phone inquiries.
Organize workload, set priorities, and meet deadlines.
Supervise, train, and direct clerical staff and coordinate contract personnel as assigned.
Ensure consistent, timely, and professional communication with internal teams and external stakeholders.