Executive Assistant

Servicon • Culver City, CA

23h • Hybrid

About The Position

You are an extension of the COO — a trusted culture ambassador and a strategic force behind the scenes. In this role, you don’t just reflect our company values — you embody them. You're a bridge-builder, not a gatekeeper: approachable, solution-oriented, and committed to fostering access, alignment, and clarity across the organization.
Success in this role means becoming the go-to person for team members at every level, enabling the COO to focus on high-level strategy, vision, and inspiration. The more effectively you lead communication, coordination, and culture from the frontlines, the more momentum we build toward our 10-year vision.
This position is based in Culver City, CA, with a hybrid schedule.

Requirements

• Strong passion for emerging technologies, particularly AI.
• Excellent written and verbal communication skills.
• Proven ability to manage social media presence and create engaging content.
• Experience in crafting newsletters and blogs.
• Ability to thrive in a fast-paced, dynamic environment.
• Exceptional attention to detail and adaptability.
• College/University degree preferred, or equivalent work experience.
• Minimum of 5 years’ experience as an executive assistant to senior management in a fast-paced office environment.
• Tech-savvy; proficient in MS Office 365 programs and CMS systems with demonstrated experience creating presentations for executives (UKG, iCIMS, One Note, Chrome River, SharePoint, and Salesforce experience a plus).
• Advanced proficiency in Excel required to create and manage complicated spreadsheets.
• Strong calendar and business travel management experience required.

Responsibilities

• Scheduling: Manage and coordinate the Executive VP’s calendar, group activities
• Board Work: Prepare materials, coordinate logistics, and ensure smooth communication for board meetings, including tracking action items and following up on deliverables.
• Meeting Coordination: Prepare agendas, take notes during Executive Leadership meetings, and ensure effective communication.
• Note Taking & Transcription: Take notes during onboarding, update people notes in Teams, and transcribe key meeting takeaways into actionable tasks.
• Email & Communication Management: Filter emails, draft/respond to emails, facilitate introductions, and manage office voicemail.
• Team Outreach: Coordinate employee engagement efforts and collaborate on account trends.
• PR & Content Support: Review articles/bios, collaborate on LinkedIn/Facebook posts, and design dynamic PowerPoint presentations.
• Administrative Support: Oversee billing instructions, job setup forms, and other administrative tasks to ensure timely responses.
• Learning & Knowledge Management: Organize and distribute key learning materials and scan for relevant updates.

Benefits

• This is an incredible opportunity for someone looking to grow in their career and be part of a dynamic, visionary company that is setting the standard in the cleaning services industry.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive