About the position
An Executive Assistant at Saint Simeon’s will support senior leadership, including the President/CEO and Leadership Team, by performing a variety of administrative tasks such as calendar and schedule management, communication liaison, document preparation, meeting coordination, project support, and maintaining confidentiality and discretion.
Responsibilities
- Organizing and maintaining executives' calendars, scheduling meetings, and coordinating travel arrangements.
- Serving as the primary point of contact between executives and internal/external stakeholders, including staff, residents, families, and board members.
- Drafting, editing, and proofreading correspondence, reports, and presentations.
- Scheduling and organizing meetings, preparing agendas, taking minutes, and following up on action items.
- Assisting with special projects, tracking deadlines, and ensuring deliverables are met.
- Handling sensitive information with the utmost professionalism and confidentiality.
Requirements
- At least 2–5 years in an administrative or executive support role, preferably in a healthcare or nonprofit setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software.
- Strong verbal and written communication abilities, with an emphasis on professionalism and clarity.
- Exceptional attention to detail, time management, and multitasking capabilities.
- Ability to work collaboratively in a team-oriented environment and interact effectively with diverse individuals.
- A high school diploma is required; a bachelor's degree or equivalent experience is preferred.
