Executive Building Administrator

Dental Depot • Oklahoma City, OK

4d

About The Position

Provide a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization.

Requirements

• High School Graduate or General Education Degree (GED): Required
• 1 plus years of experience in fast paced office administration.
• Must demonstrate knowledge of office administration, management, technology and systems.
• Must be highly adept at Microsoft Office Outlook, Excel, Word, and familiar with Publisher and PowerPoint.
• Must have a valid driver's license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes.
• Must be able to manage multiple phonelines.

Responsibilities

• Answer phones as needed in a friendly manner, per the Dental Depot procedures.
• Monitors the front door for deliveries and grants access to the executive office when appropriate.
• Creates and maintains company directories, event calendars, vehicle reservations, and conference rooms.
• Sorts and delivers mail throughout the executive office.
• Manage/order office supplies for ELO and offices.
• Assist with mail, packages, and courier when needed.
• Orders ELO monthly lunches and responsible for cleaning up afterwards.
• Manages company car schedules.
• Facilitates communication between ELO and vendors (cleaning, Bill Warren, Amazon, etc.)
• Assist with meal set up and clean up when needed. Also includes stocking of kitchen and events area for the fellowship hall.
• Manage and monitor gift cards for employees and patients (patient complaints, employee awards.)
• Assist with maintaining the cleanliness of the kitchen/break room/restrooms. This includes bi-weekly kitchen cleaning.)
• Create documents as requested.
• Process statements to be approved for payment.
• Filing invoices and pay statements.
• Manage Birthday, Anniversary, gift, and employee recognition cards and items.
• Assist with other departments’ administrative needs as necessary.
• Assist with keeping the supply cabinet organized.
• Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations.
• This position may complete other Administrative and Maintenance tasks as assigned by Management
• Maintain regular and reliable attendance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED