Executive Director of Architectural Services

Capital Consultants Management Corporation•Prescott, AZ

21h•Hybrid

About The Position

The Director of ARC Services provides strategic leadership and operational oversight for HOAMCO's Architectural Services Department. This executive role ensures consistent, compliant application of governing documents (CC&Rs), Design Guidelines, and review standards across all managed communities. The Director drives departmental excellence, revenue growth, process innovation, and superior stakeholder service while serving as the senior liaison to Boards, Architectural Review Committees, developers, and homeowners.

Requirements

Extensive, demonstrated expertise and proven ability to read, fully understand, and analyze architectural and site plans including floor plans, elevations, sections, details, specifications, grading/site plans, and construction documents for residential, equestrian, and ancillary structures to identify compliance issues, design intent, deviations, materials, dimensions, setbacks, structural elements, and code implications.
Expert-level proficiency in reading, interpreting, and critically analyzing architectural plans and blueprints , with the ability to cross-reference details, spot inconsistencies, assess buildability, and ensure full alignment with Design Guidelines, CC&Rs, and standards.
In-depth knowledge of residential construction practices, building codes, zoning, and HOA architectural enforcement.
Outstanding leadership, mentoring, and team development capabilities.
Exceptional communication, presentation, negotiation, and stakeholder engagement skills.
Strong analytical, financial oversight, process improvement, and problem-solving mindset.
Advanced proficiency in Microsoft Office Suite and plan review/document management tools.
High integrity, adaptability, customer service focus, and professional demeanor.

Responsibilities

Provide strategic leadership and operational oversight for the Architectural Services Department, ensuring consistent application of governing documents, design guidelines, and review standards across all communities.
Review architectural and site plans, including residential, equestrian, and ancillary structures, for compliance with CC&Rs and design guidelines; personally apply extensive plan-reading expertise to conduct thorough analyses and guide staff/committees in accurate interpretations .
Lead and mentor Architectural Administrators and Review Committees, establishing best practices, training standards (including plan-reading proficiency), and performance expectations.
Represent the department in Board and Committee meetings (via Zoom and on-site), presenting findings, recommendations, and formal determinations with technical authority.
Develop and present Architectural Services proposals to associations, Boards, and developers to secure new contracts and expand departmental partnerships.
Draft, negotiate, and manage service agreements and contracts, ensuring alignment with legal, compliance, and operational standards.
Conduct weekly audits of architectural review fees and deposits to ensure accuracy, transparency, and financial compliance.
Establish and maintain standardized review workflows, templates, and documentation to promote consistency, defensibility, and regulatory compliance.
Serve as the primary point of escalation for complex, high-impact, or sensitive architectural and compliance matters.
Track and report departmental performance metrics, including turnaround times, workload, contract performance, and revenue targets.
Lead process improvement and technology initiatives to streamline plan review systems, document management, and reporting tools.
Ensure professional representation of the department and HOAMCO brand in all communications and presentations.